Meeting Schedule

May 4th: Dominos 2:00pm
May 31st: Escanaba after ice cream social
September 7th: Dominos 2:00pm

Meetings are held December-May and are open to everyone! Not just the board of directors. We encourage our members to join us the first Sunday of the month. Check back here for updates on meeting times and locations.​

Meeting Notes

UPHA Minutes
April 6th, 2025


Meeting called to order by Vice President Sue Asplund at 2:03pm
Robynne is an alternate for Judy 
Past Minutes: Presented on Facebook. Robynne made a motion to approve and seconded by Audrey
Treasures Report:      Checking $3.103.96
            Savings: $1,951.47
            Timer Savings: $800.40
Abby made a motion to receive the treasures report and seconded by Phyllis 
No correspondence

Old Business 
Volunteer List:
  • Ring Steward: Arean Srock, she is available both days
  • Gates: GLEA little miss, and princess, and Great Lakes Queen said they would be available to come and help with gates
  • If the fairgrounds clean it is $10 a horse stall and $4 a tack stall. Judy is supposed to double check on that
  • Does Esky have a public forum or page or the school that we could post that there is a fundraising opportunity for a club that is interested. 
  • Incentive for members to volunteer: hard to keep track of 
  • Christa will make a volunteer list break down by class vs hourly blocks. For example Halter & Showmanship then english, then pattern classes, etc
  • Suggested that since this is the Members show sending each paid member a letter or approaching directly saying “hey we need other people to step up and volunteer not just the board members” 
Rulebooks: Ordered and should be here hopefully this week
Prizes for first place in Escanaba
  • Prize table would consist of items from state line tack that would be items at whole sale cost vs the cost of gift cards. We can get items equivalent the cost of $10-$15 but only spend $5 etc since it is whole cost. Christa will spearhead this and post options on the board page for suggestions. Hopefully this will help us save some money rather than doing flat $10 and people can still get nice items. We have not done a prize table in quite a few years, plus other clubs we know are doing gift cards
  • Auction Recap: Total of $1311 as of right now. Audrey has a couple more deposits to make that she received today
    • Overall everyone said it went over well. Behind the scenes was a different story for Christa and Aubrey 
    • Discussion of if items got lost on the Facebook page or not. There was no complaints but Christa and Abby saw on the back end how items could get lost with other postings bumping them down the page.
    • Keep in mind we will do this again this year if you see items on clearance or a good deal to grab and donate for next year
  • Budget for Ice cream social: Sue will donate the ice cream and toppings. Dianne is donating cups and spoons. 
  • There will be a donation bucket out as well with the money raised going to the club
  • Sue’s daughter is taking care of games for the ice cream social
  • Online store: $61. 88
    • Christa will be adding items soon
    • Offering a few items on sale
    • Potentially offering a long sleeve with our logo that we could allow to be worn during the speed show instead of a western shirt 
    • Aubrey made a motion that for the July Members Speed show if the rider chooses to purchase a tee shirt, long sleeve, or hoodie with our current 60th anniversary logo they can wear it in place of a western shirt for the July Speed show ONLY. Phyliss seconded and all in favor
    • Mention of having shirts available in a variety of sizes for sale at each show

  • New Sponsorships
    • Bay Vet Clinic $100 
    • Vietnam Veterans Chapter 237 $125
    • Rocking Chair Ranch: $25
  • Updates from the following shows:
    • NMEA: No update as of right now. Karen is still looking for judges for her July show
    • Dianne had an update from their insurance and as of right now we are covered. If there is a different price each club would pay the difference if there is an increase
    • SSSC: no updates
    • Alger: Paid their sanction fee
No Other Old business

New Business
  • Carney donated the use of their grounds for a fundraiser if anyone had an idea for a fundraiser that could be done. Doesn’t have to be be during the Summer could be a fall fundraiser before the banquet
    • Outdoor only arena, no camping. Would have to be a same day show
    • A fun show type of thing
    • 45 minutes from Esky 
  • Abby made a motion to approve the SSSC showbill as posted on the board page and seconded by Audrey. They will be offering walk trot barrels which is allowed under the variance rule. All in favor
  • Board Member Apparel 
    • Logo on the back of the shirt
    • Position on the sleeve
    • With our name on the front
    • $8-$10 per shirt 
    • Each board member pay their own
    • Audrey got everyones sizes
    • A darker color was suggested to not show dirt and horse slime 
No Other New Business
  • Future Meetings
    • May 4th: 2pm Gladstone Dominos
    • May 31st: Escanaba after the ice cream social 
    • September 14th: 2:00pm Gladstone Dominos

Robynne made a motion to adjourn the meeting at 3:02pm and seconded by Audrey

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