Meeting Schedule
May 31st: Escanaba after ice cream social
September 7th: Dominos 2:00pm
Meetings are held December-May and are open to everyone! Not just the board of directors. We encourage our members to join us the first Sunday of the month. Check back here for updates on meeting times and locations.
Meeting Notes
UPHA Minutes
May 4th, 2025
Dominos, Gladstone MI
Meeting called to order at 2:05 by President Christa Mc Carty
There was 12 people in attendance
Past Minutes: Audrey made a motion to approve the minutes as posted online and seconded by Sue.
Treasures Report: Checking: $3677.36 Savings: $1951.47 Timer Savings: $800. 40. A motion to receive the treasures report was made by Abby and seconded by Phyllis.
Correspondance: No correspondence
Old Business
Volunteer List May Show:
Ring Steward: Arean Srock
Office: Alex
Computer: Kylee
Gates: Royalty Girls
Stall Cleaners: Fairgrounds
Trail Set Up & Take Down: Woodaz girls
Prize Table: Janelle Rymer
Awards: Christa was able to get some items on clearance that beat out the wholesale price. Everything was vauled at $20-$40 but only cost us $6-$10. She ordered a minimum of 5 of each item so there is enough for the May show and the July show. Items will be divided between AM/PM and Saturday and Sunday that way there is a nice selection of items each day. You will have to sign your signature when picking up your prize with Janelle so there is no double dipping from the table. Prizes came in approx $300 less than if we would have done gift cards.
High Points: There was a mix up with the high points but the company is redoing them at no cost so we will have extras that we can use at the banquet. The logo and writing is right but
the colors were not right. So we will award the correct set at the horseshow and then use the wrong colored ones at the banquet.
Grand and reserve ribbons for each judge will be presented as well. We need a member available to present the high point awards.
Ice Cream Social: Sues group is in charge of ice cream, topping and games
Kayela will do goodie bags for the leadliners. 10 bags for each day and if there is any extra they can be used for the banquet
Christa will post a pattern book online when we get the patterns from the judges but will not print them. Then just have the single sheets printed at the show.
Rulebooks have been received and mailed to the judges and given to the members at the meeting.
Work Bee: Thursday night 5/29 5:00pm
Deliver Shavings
Set up office
Hang Banners
Christa is going to do a sale on the online store for the tee shirts and hoodies. Along with making a post about the July show being able to wear UPHA apparel to run speed.
Christa ordered 3 different colors of tee shirts with our anniversary logo that will be for sale at the two shows. We will sell them for $20 each, we should make a good profit on these as they were approx $4 a shirt to purchase.
New Sponsors: Franny and Robert Belton for two class sponsors
What can we do for next year to encourage members to get sponsors? We only have 6 members that have turned in sponsorships. Something to think about for next year.
Updates from the following shows:
NMEA: Dan Grunwalk is no longer available to judge the June show
June 8th: Jeanna Michelea
July 19th: Lucy Brown
July 20th: Carol Carylkashich
Audrey made a motion to approve the NMEA judges as presented. Abby seconded. All in favor
SSSC: looking for a computer operater
Alger: Made a post about stalls as there is a waitlist for stalls. First preference is going to those traveling a long distance.
New Business:
July show Job list:
Computer/ Registration: Christa & Audrey
Announcing: Judy
Tractor & Ring Maintence: Audrey & Christa
Gates: Sue Asplund
Game Set Up: Sue
Timed Trail Set up: Will set up Saturday night
Timed Trail announcer: Robynne
Awards will be up at the office and managed by Christa and Audrey
Abby made a motion to approve the timed trail pattern as drawn on the chalkboard. Seconded by Audrey. All in favor. We will need a couple of people to watch and make sure there are no faults while running the pattern. Lexi will draw up the pattern neatly and nicely to be posted.
Final Meeting for July show Prep will be at the May 31st show Saturday after the ice cream social.
Motion to adjourn the meeting at 3:25pm made by Audrey and seconded by Sue
May 4th, 2025
Dominos, Gladstone MI
Meeting called to order at 2:05 by President Christa Mc Carty
There was 12 people in attendance
Past Minutes: Audrey made a motion to approve the minutes as posted online and seconded by Sue.
Treasures Report: Checking: $3677.36 Savings: $1951.47 Timer Savings: $800. 40. A motion to receive the treasures report was made by Abby and seconded by Phyllis.
Correspondance: No correspondence
Old Business
Volunteer List May Show:
Ring Steward: Arean Srock
Office: Alex
Computer: Kylee
Gates: Royalty Girls
Stall Cleaners: Fairgrounds
Trail Set Up & Take Down: Woodaz girls
Prize Table: Janelle Rymer
Awards: Christa was able to get some items on clearance that beat out the wholesale price. Everything was vauled at $20-$40 but only cost us $6-$10. She ordered a minimum of 5 of each item so there is enough for the May show and the July show. Items will be divided between AM/PM and Saturday and Sunday that way there is a nice selection of items each day. You will have to sign your signature when picking up your prize with Janelle so there is no double dipping from the table. Prizes came in approx $300 less than if we would have done gift cards.
High Points: There was a mix up with the high points but the company is redoing them at no cost so we will have extras that we can use at the banquet. The logo and writing is right but
the colors were not right. So we will award the correct set at the horseshow and then use the wrong colored ones at the banquet.
Grand and reserve ribbons for each judge will be presented as well. We need a member available to present the high point awards.
Ice Cream Social: Sues group is in charge of ice cream, topping and games
Kayela will do goodie bags for the leadliners. 10 bags for each day and if there is any extra they can be used for the banquet
Christa will post a pattern book online when we get the patterns from the judges but will not print them. Then just have the single sheets printed at the show.
Rulebooks have been received and mailed to the judges and given to the members at the meeting.
Work Bee: Thursday night 5/29 5:00pm
Deliver Shavings
Set up office
Hang Banners
Christa is going to do a sale on the online store for the tee shirts and hoodies. Along with making a post about the July show being able to wear UPHA apparel to run speed.
Christa ordered 3 different colors of tee shirts with our anniversary logo that will be for sale at the two shows. We will sell them for $20 each, we should make a good profit on these as they were approx $4 a shirt to purchase.
New Sponsors: Franny and Robert Belton for two class sponsors
What can we do for next year to encourage members to get sponsors? We only have 6 members that have turned in sponsorships. Something to think about for next year.
Updates from the following shows:
NMEA: Dan Grunwalk is no longer available to judge the June show
June 8th: Jeanna Michelea
July 19th: Lucy Brown
July 20th: Carol Carylkashich
Audrey made a motion to approve the NMEA judges as presented. Abby seconded. All in favor
SSSC: looking for a computer operater
Alger: Made a post about stalls as there is a waitlist for stalls. First preference is going to those traveling a long distance.
New Business:
July show Job list:
Computer/ Registration: Christa & Audrey
Announcing: Judy
Tractor & Ring Maintence: Audrey & Christa
Gates: Sue Asplund
Game Set Up: Sue
Timed Trail Set up: Will set up Saturday night
Timed Trail announcer: Robynne
Awards will be up at the office and managed by Christa and Audrey
Abby made a motion to approve the timed trail pattern as drawn on the chalkboard. Seconded by Audrey. All in favor. We will need a couple of people to watch and make sure there are no faults while running the pattern. Lexi will draw up the pattern neatly and nicely to be posted.
Final Meeting for July show Prep will be at the May 31st show Saturday after the ice cream social.
Motion to adjourn the meeting at 3:25pm made by Audrey and seconded by Sue
