UPHA Minutes
April 1, 2012
Wahlstroms Restaurant
Sign in sheet was passed around. There were 19 people in attendance.
Meeting was called to order by President Karen MacCormack at 2:03pm
Previous minutes were read. Motion to accept by Janece, seconded by Karen Hendrickson. Motion carried.
Addition to the agenda. Under old business. Possibly add mini versatility. New business MCHC. Motion to the accept the agenda by Jackie, seconded by Karen H
Treasurer’s report was read. Balance in checking $3423.26 Balance in savings $2102.14.
No Correspondence
Old Business
Dave Moran co-sponsor for the members show. It’s still up in the air. There was discussion as to if we should look at outside insurance if Dave will not do it. Terie stated that they are still checking on the Silver Spur show as well. Cathy Calderwood offered to check on having the 4-H posse get the insurance. Terie stated that the local 4-H club in Escanaba cannot get it at a discount.
It was stated that Dave Moran will supply the concession at the members show and Silver Spurs show.
Supreme Horse Award/Handler Award
Karen H made a motion to accept the Supreme Horse Award and the Supreme Handler Award as typed up by Jackie. This will be proposed to the members at the November meeting and voted on at that time. Seconded by Robynne. Motion carried.
Show Program Ideas
It was discussed that the Members Ease would be the most practical to purchase. Cindy Johnson had mentioned that she may have an old laptop that VAST may be able to donate.
Motion made by Robynne to pay $395 for the funware development show program contingent upon the ability to network the program on multiple computers and/or the purchase/donation of a laptop. Seconded by Jackie. Motion carried.
Mini Versatility Award
Do we want to have a mini versatility award this year? Table until May meeting
New Business
2013 Directors nomination committee
Lisa P and Jackie volunteered to be on the nomination committee
High Point sponsors
Karen M made up a letter to give to potential class sponsors. It is highly encouraged to get as many sponsors as possible. Please turn sponsors to any board member.
Rule books
Christa is charge of getting new rule books printed out. Terie will check with her.
MCHC is going to have a sportsmanship award dedicated to Elmi Filkens at the show in June. The winner doesn’t have to be a person who is showing. Whoever gets the most votes throughout the weekend will win.
Silver Spur is having a clinic. Terie has flyers
Equine Wellness Fair April 14-15
Tom Pierson clinic at Brandi’s in May
Rodeo Kick off party April 13th
Terie mentioned that the 4-H club is only going to clean the grounds not the stalls. Karen M mentioned that the youth wrestling club in Bark River is willing to clean stalls at $5 a stall. It’s an option to have members clean their own stalls for $5 as well. Will discuss further at the May meeting.
Motion to adjourn at 2:43pm by Karen H, seconded by Janece. Motion carried.
April 1, 2012
Wahlstroms Restaurant
Sign in sheet was passed around. There were 19 people in attendance.
Meeting was called to order by President Karen MacCormack at 2:03pm
Previous minutes were read. Motion to accept by Janece, seconded by Karen Hendrickson. Motion carried.
Addition to the agenda. Under old business. Possibly add mini versatility. New business MCHC. Motion to the accept the agenda by Jackie, seconded by Karen H
Treasurer’s report was read. Balance in checking $3423.26 Balance in savings $2102.14.
No Correspondence
Old Business
Dave Moran co-sponsor for the members show. It’s still up in the air. There was discussion as to if we should look at outside insurance if Dave will not do it. Terie stated that they are still checking on the Silver Spur show as well. Cathy Calderwood offered to check on having the 4-H posse get the insurance. Terie stated that the local 4-H club in Escanaba cannot get it at a discount.
It was stated that Dave Moran will supply the concession at the members show and Silver Spurs show.
Supreme Horse Award/Handler Award
Karen H made a motion to accept the Supreme Horse Award and the Supreme Handler Award as typed up by Jackie. This will be proposed to the members at the November meeting and voted on at that time. Seconded by Robynne. Motion carried.
Show Program Ideas
It was discussed that the Members Ease would be the most practical to purchase. Cindy Johnson had mentioned that she may have an old laptop that VAST may be able to donate.
Motion made by Robynne to pay $395 for the funware development show program contingent upon the ability to network the program on multiple computers and/or the purchase/donation of a laptop. Seconded by Jackie. Motion carried.
Mini Versatility Award
Do we want to have a mini versatility award this year? Table until May meeting
New Business
2013 Directors nomination committee
Lisa P and Jackie volunteered to be on the nomination committee
High Point sponsors
Karen M made up a letter to give to potential class sponsors. It is highly encouraged to get as many sponsors as possible. Please turn sponsors to any board member.
Rule books
Christa is charge of getting new rule books printed out. Terie will check with her.
MCHC is going to have a sportsmanship award dedicated to Elmi Filkens at the show in June. The winner doesn’t have to be a person who is showing. Whoever gets the most votes throughout the weekend will win.
Silver Spur is having a clinic. Terie has flyers
Equine Wellness Fair April 14-15
Tom Pierson clinic at Brandi’s in May
Rodeo Kick off party April 13th
Terie mentioned that the 4-H club is only going to clean the grounds not the stalls. Karen M mentioned that the youth wrestling club in Bark River is willing to clean stalls at $5 a stall. It’s an option to have members clean their own stalls for $5 as well. Will discuss further at the May meeting.
Motion to adjourn at 2:43pm by Karen H, seconded by Janece. Motion carried.
UPHA Minutes
March 4, 2012
Wahlstroms Restaurant
Sign in sheet was passed around. There were 14 people in attendance.
Meeting was called to order by President Karen MacCormack at 2:00pm
Robynne is absent so Lisa will be voting in her place.
Previous minutes were read. Correction to minutes. Jackie was to type up the Supreme
Horse Award as well. Motion to accept by Jackie. Seconded by Janece. Motion carried.
Addition to the agenda. Add in website maintaining fees. Motion to accept the agenda by
Bobbi, seconded by Karen M. Motion carried.
Treasurer’s report was read. Balance in checking 3523.26 Balance in savings 2002.14. Motion
to accept by Jackie, seconded by Karen. Motion carried.
Correspondence
No Correspondence
Old Business
Supreme Horse Award
Jackie typed up a list of the points in each division. Christa is not here so we will table the class discussion until the April meeting. Karen M pointed out that we do have until November to get everything together.
Versatility Award for the handler
Will be tabled until the April meeting.
Show Program Ideas
Tabled until the April meeting
Awards Update
The awards all ordered. The trophies will be picked up during the Madison Horse Fair to save on shipping.
Banquet Update
Lisa P passed around a voting slip for a date and location. Banquet will be October 13, 2012 at Wahlstroms in Harvey
Website updates.
Madeline suggested that Carissa get a free stall at the members show. It was discussed that it is usually very costly for someone to build and maintain a website. Jackie made a motion to provide one stall at the members show to Carissa for website updates, Bobbi seconded. Motion carried
New Business
Judge Tera Wiesman-Swensen for the cowboy challenge.
Karen H made a motion to accept the judge. Seconded by Janece. Motion carried.
No other show dates. Season is now set for the year
Set a date for Annual November meeting.
Needs to be 30 days after the banquet. November 17th 1:00 pm at Wahlstroms.
Any other new business?
Jackie asked if UPHA will donate $100 to sponsor 4 classes at the UP State Fair (Youth trophies). Carissa made a motion. Seconded by Karen H. Motion carried.
Terie stated that it would cost an extra $20 if you camp next to the barn and plug in at the Silver Spurs show. They are also looking at holding an extreme trail class on Friday night. $100 high point award for theweekend. One horse/one rider combination. Silver Spur clinic on May 5th.
Madeleine reminded everyone of the MCHC Tack Sale on March 31st.
Karen H made a motion to adjourn at 2:33pm, seconded by Jackie. Motion carried.
March 4, 2012
Wahlstroms Restaurant
Sign in sheet was passed around. There were 14 people in attendance.
Meeting was called to order by President Karen MacCormack at 2:00pm
Robynne is absent so Lisa will be voting in her place.
Previous minutes were read. Correction to minutes. Jackie was to type up the Supreme
Horse Award as well. Motion to accept by Jackie. Seconded by Janece. Motion carried.
Addition to the agenda. Add in website maintaining fees. Motion to accept the agenda by
Bobbi, seconded by Karen M. Motion carried.
Treasurer’s report was read. Balance in checking 3523.26 Balance in savings 2002.14. Motion
to accept by Jackie, seconded by Karen. Motion carried.
Correspondence
No Correspondence
Old Business
Supreme Horse Award
Jackie typed up a list of the points in each division. Christa is not here so we will table the class discussion until the April meeting. Karen M pointed out that we do have until November to get everything together.
Versatility Award for the handler
Will be tabled until the April meeting.
Show Program Ideas
Tabled until the April meeting
Awards Update
The awards all ordered. The trophies will be picked up during the Madison Horse Fair to save on shipping.
Banquet Update
Lisa P passed around a voting slip for a date and location. Banquet will be October 13, 2012 at Wahlstroms in Harvey
Website updates.
Madeline suggested that Carissa get a free stall at the members show. It was discussed that it is usually very costly for someone to build and maintain a website. Jackie made a motion to provide one stall at the members show to Carissa for website updates, Bobbi seconded. Motion carried
New Business
Judge Tera Wiesman-Swensen for the cowboy challenge.
Karen H made a motion to accept the judge. Seconded by Janece. Motion carried.
No other show dates. Season is now set for the year
Set a date for Annual November meeting.
Needs to be 30 days after the banquet. November 17th 1:00 pm at Wahlstroms.
Any other new business?
Jackie asked if UPHA will donate $100 to sponsor 4 classes at the UP State Fair (Youth trophies). Carissa made a motion. Seconded by Karen H. Motion carried.
Terie stated that it would cost an extra $20 if you camp next to the barn and plug in at the Silver Spurs show. They are also looking at holding an extreme trail class on Friday night. $100 high point award for theweekend. One horse/one rider combination. Silver Spur clinic on May 5th.
Madeleine reminded everyone of the MCHC Tack Sale on March 31st.
Karen H made a motion to adjourn at 2:33pm, seconded by Jackie. Motion carried.
UPHA Meeting
February 5, 2012
Wahlstroms
Restaurant
Sign in sheet was passed around.
There were 19 people in attendance.
Meeting was called to order by President Karen MacCormack at 2:00 pm.
Previous minutes were read. Motion to accept by Robynne, seconded by Karen H. Motion
carried.
Treasurers report was read. Balancer
in checking $3770. Savings $1901.99 Motion to accept by Robynne, seconded by
Bobbi. Motion carried.
Correspondence
Thank you card from Darlene and Jim Veiht.
Additions to the agenda. Rental of Esky fairgrounds/contract. Carol update on mini show. Motion to accept the agenda by Karen H, seconded by Janece. Motion carried.
Old Business
Supreme Horse Award
Will start in 2013. It has to be voted upon by the members at the 2012 November meeting. 50 points in halter (no color class), 100 points in English, 100 points in Western (pleasure classes) 50 points in speed (barrels, plug, and poles) 100 points in Trail, reining, or western riding. Total accumulation of 500 points. Showmanship, equitation, horsemanship do not count because those points go on the handler/rider.
Supreme Handler Award 500 points
Showmanship, Equitation, and Horsemanship
Mini Supreme Award 250 points
75 Halter, 75 Trail, 75 Driving- Extra 25 points in each class to make up the remaining points.
Christa will type up everything including all class suggestions and we will review at the March
meeting.
Another suggestion was a versatility award for the handler. She will also type this information up and bring to the March meeting.
Stephanie- Show program ideas. She brought information on 3 different points programs. Member Ease, EZ Show Win for Windows, and Show Secretary. Christa will look further into and bring an update to the March meeting.
Jackie had to leave early. Bobbi will be taking her voting place for this meeting.
Members Show Judges
Saturday Moira Martincheck from Charlevoix, MI. $400 flat fee plus hotel. Sunday Jackie Luebje-Puetz from Kiel, WI $200 plus (government) mileage on way. No hotel.
Motion to accept judges by Carissa, seconded by Bobbi. Motion carried.
Dave Moran Insurance. Judy has not spoken to him yet. She will report back at the March meeting
4-H clean up crew after the members show is a go.
Awards update
Windywares $600-$650 for trophies and ribbons. There will be a discount if you order by March 1st, 2012. Motion to approve the ordering the awards by Karen H, seconded by Janece. Motion carried.
Contract rental for the Esky Fairgrounds is $450. Karen M signed the contact. Motion to pay for the
fairgrounds by Karen H, seconded by Robynne. Motion carried.
Banquet Update
Holiday Inn Mqt, Ramada Inn Mqt, Bonanza Restaruant Marquette. All 3 places can have alcohol. Joyce and Madeline suggested Wahlstroms. Karen will check on prices and report back.
Mini’s in Motion Show
166 classes, two judges. Carol asked if UPHA would sponsor 4 classes again this year. Janece made a motion to pay Mini’s in Motion 4 class sponsorships @ $25 each. Seconded by Karen H. Motion carried.
New Business
Judges to approve for MCHC Dave Pansy and Kelly Mahloch. GLR 4-H Posse Sheila Kisling. Motion to approve by Karen H, seconded by Janece. Motion carried.
Clarification of fees. Jump out fee for MCHC. If someone ties to the trailer OVERNIGHT then
there would be a $20 fee. It was asked if we could put a disclaimer on the website that UPHA is not charging the jump out fee.
Year End Versatility sponsors. Karen H will sponsor Juvenile under Performance Plus Stables. Karen M will sponsor Junior under K&M Ranch. Traci and Tim Gartland will sponsor the Senior Division Versatility awards. No high point sponsors as of today.
Rule Book Change and printing of new books. Christa will make the change and will bring in the jump drive to have rule books printed. Motion to make change and print out 100 new books by Karen H, seconded by Janece. Motion carried.
Other new business
Karen M suggested that Carissa get a free stall at the members show for the website work. No motion was put
forth.
Jerry Roberts has volunteered to bring and sell shavings at all the shows
Karen H made a motion to adjourn the meeting at 3:02 PM, seconded by Janece. Motion carried.
February 5, 2012
Wahlstroms
Restaurant
Sign in sheet was passed around.
There were 19 people in attendance.
Meeting was called to order by President Karen MacCormack at 2:00 pm.
Previous minutes were read. Motion to accept by Robynne, seconded by Karen H. Motion
carried.
Treasurers report was read. Balancer
in checking $3770. Savings $1901.99 Motion to accept by Robynne, seconded by
Bobbi. Motion carried.
Correspondence
Thank you card from Darlene and Jim Veiht.
Additions to the agenda. Rental of Esky fairgrounds/contract. Carol update on mini show. Motion to accept the agenda by Karen H, seconded by Janece. Motion carried.
Old Business
Supreme Horse Award
Will start in 2013. It has to be voted upon by the members at the 2012 November meeting. 50 points in halter (no color class), 100 points in English, 100 points in Western (pleasure classes) 50 points in speed (barrels, plug, and poles) 100 points in Trail, reining, or western riding. Total accumulation of 500 points. Showmanship, equitation, horsemanship do not count because those points go on the handler/rider.
Supreme Handler Award 500 points
Showmanship, Equitation, and Horsemanship
Mini Supreme Award 250 points
75 Halter, 75 Trail, 75 Driving- Extra 25 points in each class to make up the remaining points.
Christa will type up everything including all class suggestions and we will review at the March
meeting.
Another suggestion was a versatility award for the handler. She will also type this information up and bring to the March meeting.
Stephanie- Show program ideas. She brought information on 3 different points programs. Member Ease, EZ Show Win for Windows, and Show Secretary. Christa will look further into and bring an update to the March meeting.
Jackie had to leave early. Bobbi will be taking her voting place for this meeting.
Members Show Judges
Saturday Moira Martincheck from Charlevoix, MI. $400 flat fee plus hotel. Sunday Jackie Luebje-Puetz from Kiel, WI $200 plus (government) mileage on way. No hotel.
Motion to accept judges by Carissa, seconded by Bobbi. Motion carried.
Dave Moran Insurance. Judy has not spoken to him yet. She will report back at the March meeting
4-H clean up crew after the members show is a go.
Awards update
Windywares $600-$650 for trophies and ribbons. There will be a discount if you order by March 1st, 2012. Motion to approve the ordering the awards by Karen H, seconded by Janece. Motion carried.
Contract rental for the Esky Fairgrounds is $450. Karen M signed the contact. Motion to pay for the
fairgrounds by Karen H, seconded by Robynne. Motion carried.
Banquet Update
Holiday Inn Mqt, Ramada Inn Mqt, Bonanza Restaruant Marquette. All 3 places can have alcohol. Joyce and Madeline suggested Wahlstroms. Karen will check on prices and report back.
Mini’s in Motion Show
166 classes, two judges. Carol asked if UPHA would sponsor 4 classes again this year. Janece made a motion to pay Mini’s in Motion 4 class sponsorships @ $25 each. Seconded by Karen H. Motion carried.
New Business
Judges to approve for MCHC Dave Pansy and Kelly Mahloch. GLR 4-H Posse Sheila Kisling. Motion to approve by Karen H, seconded by Janece. Motion carried.
Clarification of fees. Jump out fee for MCHC. If someone ties to the trailer OVERNIGHT then
there would be a $20 fee. It was asked if we could put a disclaimer on the website that UPHA is not charging the jump out fee.
Year End Versatility sponsors. Karen H will sponsor Juvenile under Performance Plus Stables. Karen M will sponsor Junior under K&M Ranch. Traci and Tim Gartland will sponsor the Senior Division Versatility awards. No high point sponsors as of today.
Rule Book Change and printing of new books. Christa will make the change and will bring in the jump drive to have rule books printed. Motion to make change and print out 100 new books by Karen H, seconded by Janece. Motion carried.
Other new business
Karen M suggested that Carissa get a free stall at the members show for the website work. No motion was put
forth.
Jerry Roberts has volunteered to bring and sell shavings at all the shows
Karen H made a motion to adjourn the meeting at 3:02 PM, seconded by Janece. Motion carried.
UPHA Meeting
January 8, 2012
Wahlstroms Restaurant
Sign in sheet was passed around. There were 27 people in attendance.
Meeting was called to order by President Karen Maccormack at 2:00PM
Motion to accept the agenda by Karen Hendrickson seconded by Robynne. Motion carried.
Previous minutes were read. Correction to minutes, Bobbi Meyer listed as alternate. Motion to accept by Karen Hendrickson, seconded by Robynne. Motion carried.
Treasurers report was read. Balance in checking $3620.00.Balance in savings $1,801.84. Motion to accept by Karen Hendrickson seconded by Carissa. Motion carried.
No Correspondence
Old Business
Members show- July 28th and 29th
Carissa will reserve the judges for the show.
Karen M will order the awards
Trophies one day and stuff the next day (first place). Trophies valued at $6 and stuff $5-$7. Karen will bring some information to the next meeting.
Judy will check with Dave Moran about co-sponsorship and Insurance for the members show.
Laurel to check with a cleanup crew after the members show. Laurel is not here so Judy will check on it. If the 4-H club will not do it then Karen M will take care of the clean up crew.
Carissa will bring the job signup list to the next meeting.
Karen Hendrickson will do stalls. Stalls must be paid for by July 1st. $27 for the weekend $15 for tack stall. Stall reservations are now being taken. Bring your own shavings.
It was decided that we need a chairman for the members show to ensure that all jobs are being taken care of. Needs to be someone who is not showing. Chris Calderwood volunteered.
Supreme Horse Award
Jackie has looked over the information and stated that we need to decide that if the points should start this year or if the points should be retroactive. The award would be an accumulated score of 500 points in Halter, Performance classes.
Motion to start a Supreme Horse award with points starting this year and deciding on classes at the February meeting made by Karen H, seconded by Jackie. Motion carried.
It was brought up that there were a lot of awards including the 100 point award. UPHA does give out 200 and 500 point awards, but it is not in the rule book to have more than a 100 point award.
Show Program
Stephanie does not have the information right now. She will have it at the February meeting.
New Business
New Show dates
Posse 4-H Club along with Great Lakes Rodeo will hold a UPHA sanctioned show on May 25-27, 2012 at the Marquette County Fairgrounds. Motion to accept by Karen H seconded by Janece.
June 30th- Timber Trails is putting on a jumping show
Carol S is having her Mini show on July 7-8, 2012 at the Escanaba Fairgrounds. She is looking for volunteers and prospective people to show. If anyone would like to sponsor a class it is $25.
Judges to approve
Silver Spurs- Rochelle Beene-Renn on Saturday and Keith Potter on Sunday. Motion to accept judges by Karen H, seconded by Carissa. Motion carried.
Stall reservations for Silver Spurs. Stall must be paid for by June 1st. 8365 30th Rd Rapid River, MI 49878. Reservations will be taken as of March 1st 2012. Traci 906- 474-6473. $30 for the weekend $15 for tack stall. Checks payable to Silver Spur. Mail payments to Traci Gartland cowgirlsrock5@hotmail.com
Year End Banquet
Karen M and Lisa P will organize the banquet
Traveling Award
This year it will be dedicated to Elmi Filkins in 2012. Motion made by Karen H, seconded by Janece.
Judy would like to keep her father in mind for the future. He was one of the founding members of UPHA.
Darlene and Jim Veiht lost their house to fire last week. Karen H made a motion to send a card and donation to them for $100 from UPHA. Seconded by Carissa. Motion carried.
Motion to adjourn the meeting at 2:30PM made by Karen H, seconded by Robynne.
Respectfully submitted,
Carissa Schwemin
January 8, 2012
Wahlstroms Restaurant
Sign in sheet was passed around. There were 27 people in attendance.
Meeting was called to order by President Karen Maccormack at 2:00PM
Motion to accept the agenda by Karen Hendrickson seconded by Robynne. Motion carried.
Previous minutes were read. Correction to minutes, Bobbi Meyer listed as alternate. Motion to accept by Karen Hendrickson, seconded by Robynne. Motion carried.
Treasurers report was read. Balance in checking $3620.00.Balance in savings $1,801.84. Motion to accept by Karen Hendrickson seconded by Carissa. Motion carried.
No Correspondence
Old Business
Members show- July 28th and 29th
Carissa will reserve the judges for the show.
Karen M will order the awards
Trophies one day and stuff the next day (first place). Trophies valued at $6 and stuff $5-$7. Karen will bring some information to the next meeting.
Judy will check with Dave Moran about co-sponsorship and Insurance for the members show.
Laurel to check with a cleanup crew after the members show. Laurel is not here so Judy will check on it. If the 4-H club will not do it then Karen M will take care of the clean up crew.
Carissa will bring the job signup list to the next meeting.
Karen Hendrickson will do stalls. Stalls must be paid for by July 1st. $27 for the weekend $15 for tack stall. Stall reservations are now being taken. Bring your own shavings.
It was decided that we need a chairman for the members show to ensure that all jobs are being taken care of. Needs to be someone who is not showing. Chris Calderwood volunteered.
Supreme Horse Award
Jackie has looked over the information and stated that we need to decide that if the points should start this year or if the points should be retroactive. The award would be an accumulated score of 500 points in Halter, Performance classes.
Motion to start a Supreme Horse award with points starting this year and deciding on classes at the February meeting made by Karen H, seconded by Jackie. Motion carried.
It was brought up that there were a lot of awards including the 100 point award. UPHA does give out 200 and 500 point awards, but it is not in the rule book to have more than a 100 point award.
Show Program
Stephanie does not have the information right now. She will have it at the February meeting.
New Business
New Show dates
Posse 4-H Club along with Great Lakes Rodeo will hold a UPHA sanctioned show on May 25-27, 2012 at the Marquette County Fairgrounds. Motion to accept by Karen H seconded by Janece.
June 30th- Timber Trails is putting on a jumping show
Carol S is having her Mini show on July 7-8, 2012 at the Escanaba Fairgrounds. She is looking for volunteers and prospective people to show. If anyone would like to sponsor a class it is $25.
Judges to approve
Silver Spurs- Rochelle Beene-Renn on Saturday and Keith Potter on Sunday. Motion to accept judges by Karen H, seconded by Carissa. Motion carried.
Stall reservations for Silver Spurs. Stall must be paid for by June 1st. 8365 30th Rd Rapid River, MI 49878. Reservations will be taken as of March 1st 2012. Traci 906- 474-6473. $30 for the weekend $15 for tack stall. Checks payable to Silver Spur. Mail payments to Traci Gartland cowgirlsrock5@hotmail.com
Year End Banquet
Karen M and Lisa P will organize the banquet
Traveling Award
This year it will be dedicated to Elmi Filkins in 2012. Motion made by Karen H, seconded by Janece.
Judy would like to keep her father in mind for the future. He was one of the founding members of UPHA.
Darlene and Jim Veiht lost their house to fire last week. Karen H made a motion to send a card and donation to them for $100 from UPHA. Seconded by Carissa. Motion carried.
Motion to adjourn the meeting at 2:30PM made by Karen H, seconded by Robynne.
Respectfully submitted,
Carissa Schwemin
UPHA Meeting
November 20, 2011
Wahlstroms Restaurant
Sign in sheet passed around. There were 27 people in attendance.
Meeting was called to order by President Lisa Anderson at 1:08pm
Previous minutes were read. Motion to accept by Robynne, seconded by Cindy. Motion carried.
Treasurer’s report was read. Balance in checking $3,720.00. Balance in savings $1601.52. Motion to accept by Carissa, seconded by Robynne. Motion carried.
Correspondence email from Terie. She penciled in UPHA members show in Escanaba 21 and 22, 2012
Old Business
Members Show Review. It was a big success. It was mentioned that there were only 4 people who stayed to clean up.
Supreme Horse Award. Christa had given information to Jackie to review. Tabled until the next meeting.
New Business
Silver Spurs would like to hold a show at the Escanaba Fairgrounds on July 14-15, 2012. Two full day shows.
MCHC would like to hold a show at the Marquette County Fairgrounds on June 9-10, 2012. Two full day shows.
Motion to accept the show dates by Jackie, seconded by Janece. Motion carried.
Silver Spurs is holding a clinic at the Escanaba Fairgrounds on May 5, 2012. Ground, horsemanship, barrels, and trail. Great clinic for beginners.
MCHC is holding their annual tack sale on March 31, 2012.
Brandi Rolling is holding a clinic with Tom Pierson on May 18-20.
Carissa suggested the idea of partnering up with MCHC to hold the members show in Marquette for more help with cleanup. There was discussion about Marquette not having as many stalls as Escanaba.
There were ideas passed around about members cleaning up during the show. Jackie suggested to hold speed on Friday night and Saturday so clean up on Sunday would be done at a decent hour. It was stated that we would have to pay more to rent the grounds for the weekend.
Karen McCormack volunteered to put together a clean up committee for the members show.
Robynne mentioned that we should have a show chairman to make sure that all jobs are being taken care of.
Stephanie suggested that people sign up for jobs now and stay committed.
Lisa Anderson asked if there would be a 4-H club from Escanaba that would be interested in cleaning up the grounds.
Laurel said that there is a club down there that may be willing to help. She will check into it.
Janece made a motion told hold the members show on July 28-29, 2012 in Escanaba if available. If that is taken then we will have it the weekend before that is currently penciled in. Seconded by Carissa. Motion carried.
UPHA to purchase a printer for copies of agendas, minutes, forms for shows, etc. Cindy Johnson is donating a printer/scanner that she no longer needs.
UPHA to purchase a jump drive to keep membership information and horse points. Stephanie suggested that we purchase a Show Program that stores all information and points. It will even transfer information over to other associations (PAC, etc). Laurie will check on prices. Tabled until the January meeting.
Possible rule book changes:
Correct rule book to state 6 directors and 6 alternates with the highest voted alternated listed as the 7th director for State Non-profit policies
President: Karen McCormack
Vice President: Karen Hendrickson
Treasurer: Janece Hanycz
Secretary: Carissa Schwemin
Point Secretary: Jackie Hurley
Asst point secretary Robynne Woodaz
Alternate Directors will be:
Lisa Anderson
Judy Nelson
Lisa Pellegrini
Andi Goriesky
Christa Nedeau
Laurel made a motion to accept the directors and alternates. Seconded by Terie. Motion carried.
Meeting dates and locations. Meetings will be at Wahlstroms in Harvey. Meeting dates will be January 8, February 5, March 4, April 1, and May 6 (optional if needed)
Motion to adjourn at 2:25PM by Andi, seconded by Ray. Motion carried.
______________________________________________________________________________________________________
UPHA Directors Meeting
UPHA Banquet, Peninsula Bay Inn, Escanaba
October 8, 2011
Sign in Sheet was passed around. Norm, Cindy, Bobbi, Joyce, Robynne, Christa, Jackie, Lisa, Janece, and Carissa were present.
Meeting was called to order by President Lisa Anderson at 5:10 PM
Previous minutes were read. Motion to accept by Robynne. Seconded by Bobbi.
Treasurers Report was read. Balance in Checking $3108.99 Savings $1501.33. Members Horse Show profit was $2039.67. UPHA has not paid for trophies for the banquet yet. Lisa has the bill for $250. Robynne has a bill for the versatility awards.
Banquet meals and gift certificates are paid for except for Circle M Country. Dave will bring the bill and the gift cards with him tonight.
Judy gave UPHA a check for timer rentals for the Escanaba Fair and the Giddy Up and Go horse show. Motion to accept by Jackie. Seconded by Christa. Motion carried.
Old Business
Members Show- The treasurer’s report shows all the stats for the members show. Including expenses and profit.
New Business
Members Show in Escanaba. Escanaba Chamber of Commerce regarding show dates. Christa stated that the Silver Spur wants to hold a UPHA sanctioned show the 14th and 15th of July. They have booked the fairgrounds.
Suggestions for next year. Everyone will hold their suggestions during the banquet.
Tonight’s Award Presentation
Lisa will give the welcome and present the awards. Jackie will announce the award winners.
No other new business
Robynne asked if the assistant point secretary can hold two positions. It was said that yes they could, but then we would need someone else to be a director. UPHA must have 7 directors.
Motion to adjourn at 5:30pm by Robynne. Seconded by Cindy. Motion carried
November 20, 2011
Wahlstroms Restaurant
Sign in sheet passed around. There were 27 people in attendance.
Meeting was called to order by President Lisa Anderson at 1:08pm
Previous minutes were read. Motion to accept by Robynne, seconded by Cindy. Motion carried.
Treasurer’s report was read. Balance in checking $3,720.00. Balance in savings $1601.52. Motion to accept by Carissa, seconded by Robynne. Motion carried.
Correspondence email from Terie. She penciled in UPHA members show in Escanaba 21 and 22, 2012
Old Business
Members Show Review. It was a big success. It was mentioned that there were only 4 people who stayed to clean up.
Supreme Horse Award. Christa had given information to Jackie to review. Tabled until the next meeting.
New Business
Silver Spurs would like to hold a show at the Escanaba Fairgrounds on July 14-15, 2012. Two full day shows.
MCHC would like to hold a show at the Marquette County Fairgrounds on June 9-10, 2012. Two full day shows.
Motion to accept the show dates by Jackie, seconded by Janece. Motion carried.
Silver Spurs is holding a clinic at the Escanaba Fairgrounds on May 5, 2012. Ground, horsemanship, barrels, and trail. Great clinic for beginners.
MCHC is holding their annual tack sale on March 31, 2012.
Brandi Rolling is holding a clinic with Tom Pierson on May 18-20.
Carissa suggested the idea of partnering up with MCHC to hold the members show in Marquette for more help with cleanup. There was discussion about Marquette not having as many stalls as Escanaba.
There were ideas passed around about members cleaning up during the show. Jackie suggested to hold speed on Friday night and Saturday so clean up on Sunday would be done at a decent hour. It was stated that we would have to pay more to rent the grounds for the weekend.
Karen McCormack volunteered to put together a clean up committee for the members show.
Robynne mentioned that we should have a show chairman to make sure that all jobs are being taken care of.
Stephanie suggested that people sign up for jobs now and stay committed.
Lisa Anderson asked if there would be a 4-H club from Escanaba that would be interested in cleaning up the grounds.
Laurel said that there is a club down there that may be willing to help. She will check into it.
Janece made a motion told hold the members show on July 28-29, 2012 in Escanaba if available. If that is taken then we will have it the weekend before that is currently penciled in. Seconded by Carissa. Motion carried.
UPHA to purchase a printer for copies of agendas, minutes, forms for shows, etc. Cindy Johnson is donating a printer/scanner that she no longer needs.
UPHA to purchase a jump drive to keep membership information and horse points. Stephanie suggested that we purchase a Show Program that stores all information and points. It will even transfer information over to other associations (PAC, etc). Laurie will check on prices. Tabled until the January meeting.
Possible rule book changes:
Correct rule book to state 6 directors and 6 alternates with the highest voted alternated listed as the 7th director for State Non-profit policies
President: Karen McCormack
Vice President: Karen Hendrickson
Treasurer: Janece Hanycz
Secretary: Carissa Schwemin
Point Secretary: Jackie Hurley
Asst point secretary Robynne Woodaz
Alternate Directors will be:
Lisa Anderson
Judy Nelson
Lisa Pellegrini
Andi Goriesky
Christa Nedeau
Laurel made a motion to accept the directors and alternates. Seconded by Terie. Motion carried.
Meeting dates and locations. Meetings will be at Wahlstroms in Harvey. Meeting dates will be January 8, February 5, March 4, April 1, and May 6 (optional if needed)
Motion to adjourn at 2:25PM by Andi, seconded by Ray. Motion carried.
______________________________________________________________________________________________________
UPHA Directors Meeting
UPHA Banquet, Peninsula Bay Inn, Escanaba
October 8, 2011
Sign in Sheet was passed around. Norm, Cindy, Bobbi, Joyce, Robynne, Christa, Jackie, Lisa, Janece, and Carissa were present.
Meeting was called to order by President Lisa Anderson at 5:10 PM
Previous minutes were read. Motion to accept by Robynne. Seconded by Bobbi.
Treasurers Report was read. Balance in Checking $3108.99 Savings $1501.33. Members Horse Show profit was $2039.67. UPHA has not paid for trophies for the banquet yet. Lisa has the bill for $250. Robynne has a bill for the versatility awards.
Banquet meals and gift certificates are paid for except for Circle M Country. Dave will bring the bill and the gift cards with him tonight.
Judy gave UPHA a check for timer rentals for the Escanaba Fair and the Giddy Up and Go horse show. Motion to accept by Jackie. Seconded by Christa. Motion carried.
Old Business
Members Show- The treasurer’s report shows all the stats for the members show. Including expenses and profit.
New Business
Members Show in Escanaba. Escanaba Chamber of Commerce regarding show dates. Christa stated that the Silver Spur wants to hold a UPHA sanctioned show the 14th and 15th of July. They have booked the fairgrounds.
Suggestions for next year. Everyone will hold their suggestions during the banquet.
Tonight’s Award Presentation
Lisa will give the welcome and present the awards. Jackie will announce the award winners.
No other new business
Robynne asked if the assistant point secretary can hold two positions. It was said that yes they could, but then we would need someone else to be a director. UPHA must have 7 directors.
Motion to adjourn at 5:30pm by Robynne. Seconded by Cindy. Motion carried
UPHA Minutes
May 1, 2011
Wahlstroms Restaurant
Meeting called to order by President Lisa Anderson at 2:00 pm.
Sign in sheet was passed around. There were 15 people in attendance.
Minutes from previous meeting were read. Motion to accept by Christa. Seconded by Jackie. Motion carried.
Treasurers Report- Checking $4092.43. Savings $1000.46. Motion to accept by Christa. Seconded by Robynne. Motion carried.
Correspondence- No correspondence.
Old Business
Members show
Trophies
Trophies will be $6.00. Ribbons will be around $1.70- $1.80 each. Bill will be sent to Janece. Windywares can do the neck rosettes for the members show as well.
Leadline Medals
Lisa will check on medals when she gets home today.
Stalls
Stalls for members show. 26 have been paid for. It was decided to push the due date to June 1st. It was also decided not to give a courtesy call.
Sponsor update
8 class sponsors to date
Muck Bucket Raffle
Robynne volunteered to do the shopping. It was decided to go with a large water bucket instead of a muck bucket. Christa made a motion to purchase $50 worth of “stuff” to put in a water bucket. Seconded by Janece. Motion carried. We will except donations for the bucket as well.
Job list
Was passed around. Most jobs are now filled. Carissa will send out an email reminder a week before the show to remind everyone of what jobs they signed up for.
Traveling award
Cost of the copper portion of the award was $206.70. Norm will build the wood portion.
The neck rosette will be awarded on Sunday of the show and the actual award will be given out at the banquet in October. The director that is in memory that year, will be announced at the banquet as well.
Banquet
Hotel rooms are $75.00 + tax. 2 beds, 2 adults. When calling to make your reservation make sure that you mention that you are with UPHA.
New Business
Versatility award
Karen would like to sponsor Juv instead of Junior. Still need a sponsor for Junior versatility.
Sanction fees
Sanction fees have all been paid
Equifest Timer Rental
Equifest has now been paid
Horsemanship and Trail-
The rule book says that you must use one hand in those classes. Can you use two hands on a junior horse? It was discussed that it says under Junior horses that you can use two hands.
Stephenson Marketing Coop
Asked what we would charge to place an add on the website. It was decided to see if they will sponsor either a class or the junior versatility award in exchange.
Marquette County Fairgrounds
Camping area is being excavated. Camping areas for horse shows may change. Do not park or camp in the taped off area’s.
Robynne made a motion to adjourn at 2:57 pm. Seconded by Christa. Motion carried.
UPHA Minutes
April 3, 2011
Wahlstroms Restaurant
Meeting called to order by President Lisa Anderson at 2:00 PM
Sign in sheet was passed around. There were 19 people in attendance,
Minutes from previous meeting were read. Motion to accept by Jackie. Seconded by Christa. Motion carried.
Treasurers Report- Checking has a balance of $3129.91. Savings $900.46. Motion to accept by Carissa. Seconded by Bobbi.
Robynne Woodaz is absent today. Bobbi Meyer (alternate) is voting in her place.
Correspondence- Katie Carr from EUPHA sent Lisa information on shows and a tack action. Encouraging everyone to attend. Info was passed around.
Old Business
Members show awards
Christa suggested First Day- $5 gift card to Circle M Country with 1-5 place rosettes. Second Day- Trophy for 1st and rosettes 1-5 places.
Everywhere that Christa looked at online required a minimum of $65 to put the UPHA logo on a ribbon. Windywares already has the UPHA logo.
Motion was made by Bobbi for First place to give a $5 Circle M Country gift card for the first day and order trophies valued up to $5 for the second day. Seconded by Jackie. Motion carried
Judy will order the trophies.
Lisa will look and see if she has enough medals for the leadline classes.
Supreme Horse Award Updates
Christa and Terie got together. Suggestions were made.
There was some discussion on if points should be retro active and if you should have to pay $15 for your point look up. Joyce suggested to bring this up the members show to see what members think of this award.
Mini Horse Versatility Award
It will happen this year. Freedom farm will sponsor half of it. Cindy will get the other half of the award sponsored.
Stalls for members show. Renting the speed barn
There are 9 stalls on the waiting list. It would cost an additional $300 for the weekend to rent the speed barn. It was decided to wait until closer to the date to decide. You don’t have to rent the barn in advance. You can do it the weekend of the show.
Banquet Meals
The meal will consist of Prime Rib, Chicken Cordon Blu, and Lasagna.
Hotel room price will depend on how many rooms are reserved. The more rooms that are reserved, the cheaper each room will be.
Class Sponsors
There are 7 class sponsors so far.
Rule Books
Rule books are done. Madeline stated that Andi needs 8 for judges.
Job Sign up List
Passed around.
November Meeting Date
Cindy made a motion to have our annual membership meeting Sunday November 21th, 1:00pm at Wahlstroms in Harvey. Seconded by Carissa. Motion carried. Lisa will make the reservation.
Nomination Committee
Carissa made a motion for Cindy Johnson and Bobbi Meyer to be our 2011 nomination committee. Jackie seconded. Motion carried.
May meeting
It was decided that we need to have a May meeting. May 1st, 2:00 Wahlstroms.
Reminder that stall payments due by May 1 for GLR- Cowboy challenge show.
Other New Business
Cindy asked if we were going to have hunter hack at the members show. Still open for now.
Cindy also mentioned that mini trail class has eliminated the jump. It was not changed in the new rule book. Christa will make that change.
Lisa brought in a sample picture for the Traveling Award. Everyone liked the sample. She mentioned that OCAP is taken care of.
Banquet raffle
Jewelry, Judy is donating a quilt, and Christa is donating photography. The donations will be for raising money for our banquet.
The idea was brought up to purchase a muck bucket filled with horse goodies to raffle off at the members show as well. It was decided to table until next month.
Carol asked if anyone would like to sponsor a class for her mini show @ $25 each. Jackie made a motion for UPHA to sponsor 4 classes at the mini show in July. Seconded by Janece. Motion carried.
Judy said that Silver Spur is putting together an informal riding event on May 14 in the outdoor arena. Cost is $10 for the day. Clinicians will be there as well. There is more information found on www.uppermichiganhorses.ning.com
Judy also mentioned that they are going to tear out and replace the footing in the outdoor arena in Escanaba this fall. Cost will be about $25,000- $30,000. Looking for sponsors.
Bobbi made a motion to adjourn at 3:28 pm, seconded by Jackie. Motion carried.
UPHA Meeting
Sunday March 6, 2011
Wahlstroms Restaurant
Sign in sheet was passed around. There were 25 people in attendance
The meeting was called to order at 2:03 PM
Minutes from the previous meeting were read. Motion to accept by Robynne. Seconded by Jackie. Motion carried.
Treasurers Report- Checking has a balance of $3269.81 and $800.36 in savings.
Motion to accept by Robynne. Seconded by Carissa. Motion carried.
Correspondence- Card from the Houghton County Fair thanking UPHA for the donation for John Bishop.
Old Business
Directors Traveling Award- Lisa and Christa were not able to connect to discuss last month. Lisa spoke with Copper World who put her in touch with Guy out of MN that works with Copper and Steel. For an award 10 inches wide 20 inches high- roughly $140. Need someone to build a wooden base.
Christa suggested a horse neck rosette for the winner to keep. Lisa will draw up the award and present it to get a price and then will contact the directors to approve.
Youth winning money- Stephanie looked up the 3 breed associations and they stated that youth cannot win money in breed shows. Youth can win money in Open shows. It was decided that we should not do money for first place this year.
PAC has been approved for 2011. Lisa is sending the book in this week to get OPAC approved.
Karen said that Performance Plus Stables will sponsor the Junior Versatility award.
Terie said that Rays Feed Mill is sponsoring two of the high point awards.
Supreme Horse Award- There was some discussion on what the point numbers should be and how far back you could go with points. It was decided that there should be a Supreme Horse Award Committee. Christa, Terie, and Jackie will be on the committee. Any further decisions will be tabled.
Norm asked if we could have a miniature horse versatility award. The mini would have to go in Mini Halter, Miniature Trail, and Driving. Same handler/horse. It was stated that he would need to get a sponsor.
Christa made a motion for a Miniature Horse versatility award. Jackie seconded. Motion carried.
New Business
UP Fair meeting. March 16, 2011 at 1:00 pm to discuss new footing in the outdoor arena. Just an FYI.
Class sponsors for the members show- Carissa suggested that everyone try to get a class sponsor to help out UPHA.
Stalls for members show. Karen stated that she’s having everyone send their stall money to Janece. It was discussed if we should rent another barn for the members show because there’s a waiting list already. We will wait to see how many more people get added to the waiting list before that decision is made.
No new show dates
Terie handed out meal choices for the banquet. Whatever dish gets the most votes wins.
Carissa reminded everyone of the MCHC tack sale March 26 at the Negaunee Township Hall.
No other new business
Robynne made a motion to adjourne at 3:05 pm. Seconded by Jackie. Motion carried.
Respectfully submitted,
Carissa Schwemin
_______________________________________________________________________________________________________________________
UPHA Meeting
Sunday, February 6, 2011
Sign in sheet was passed around. There were 22 people in attendance.
The meeting was called to order at 2:04pm
Minutes from the previous meeting were read. Motion to accept by Robynne, seconded by Jackie. Motion carried.
Treasurers Report- Janece gave the Treasurers report. Checking account- $3444.91 and Savings $700.28. Motion to accept by Christa seconded by Robynne. Motion carried.
Janece stated that she was not sure how much money we made from the timer rental last year. Judy said $90 from the fair and $30 from another event. She also mentioned that we did not get the $30 for timer rental at Equifest. It was stated that if they want to rent it next year, they will have to pay in advance.
Old Business
Awards for members show- Lisa suggested Hodges for ribbons. 3 streamer ribbons would be $695 for both days. It was discussed about using money for First Place only. Everyone is unsure if Youth can win money. It was decided to table the decision until further research is done.
Lisa asked for volunteers for an awards committee. Christa and Lisa volunteered to be on the committee.
Judy asked if anyone contacted Circle M Country to see if they were going to co-sponsor the members show for insurance reasons. Lisa said that she talked to Dave and he said yes. He will also do the concession.
High Point Award in memory of John Bishop- It was decided that it should be a high point for over the course of the weekend. Judy made a suggestion for a copper award.
Stephanie suggested to start a “Directors Memorial” starting with John Bishop.
Jackie made a motion to have an annual high point, UPHA Directors Memorial Traveling Award for the members show starting this year with John Bishop. One award for traveling and then a miniature version for the award winner. Seconded by Christa. Motion carried.
Stall Cleaning- Mark charges for the work he does. Judy suggested that if the members clean their own stalls that he will only charge $3 to blow it clean. Mark (the church group) said that they will clean the stalls for the members show.
Banquet Details from Terie- The Peninsula Bay Inn no longer has a bar in the banquet area. We can either hire a bar tender or bring our own alcohol. Robynne stated that if you hire a licensed bartender, that bartender will be responsible for liability. If everyone brings their own alcohol then each individual will be responsible for themselves.
Terie reminded everyone that there is a $200 deposit. It is non refundable for cleaning services. Terie’s farm Ritero Appaloosa’s has generously donated some jewelry for raffle in order to help cover the $200 cost. Terie also offered to put in $200 to buy the jewelry herself in case there wasn’t enough money raised. Terie will sell tickets all show season long to raise as much money as possible.
Tax ID number- Janece did acquire a tax ID number
Stall Cleaning check was given to Mark and cashed
New Business
Judges for the members show were voted on by directors via email.
Christa checked on prices for hotel rooms for the judges in Escanaba. Econo Lodge $48.99 + tax, Super 8 single $65.39 with tax, and Peninsula Bay Inn is $65 plus tax. It was decided to go with Econo Lodge. Janece will make the reservations.
No other show dates have been submitted.
Other new business
Lisa stated that she needs a copy of the new rule book to get PAC and OPAC approved for the shows.
Christa asked how many rule books to have printed. It was decided to print off 80 again this year. Christa will send Carissa a PDF of the updated rule book for the website.
Versatility Award- Christa said that Tracy Gartland will sponsor the Senior Versatility Award
Terie said that she has a sponsor for the Juvenile and Junior Year End High Point awards.
Christa made a motion to have 3 age divisions, year end High Point awards. Seconded by Jackie. Motion carried
Robynne will be in charge of ordering the High Point and Versatility Awards
We still need two versatility awards sponsored.
Sturgeon River Performance Horses will sponsor the Senior High Point award.
Christa suggested that UPHA have a Supreme Horse award for individuals who accumulate a very high number of points in multiple classes. It was decided to be tabled until a future meeting.
Christa made a motion to adjourn at 3:04 PM seconded by Norm. Motion carried.
Respectfully submitted,
Carissa Schwemin
_________________________________________________________________________________________________________________________
UPHA Meeting
Sunday January 9th, 2011 Wahlstroms Restaurant in Marquette
Sign in sheet was passed around. 27 people in attendance
The meeting was called to order at 2:02 PM
Minutes from the previous meeting were read. Motion to accept by Robin seconded by Christa. Motion carried.
Treasurers Report- No changes except 4 cents interest in the savings account. Total of $500.23 and $4118.81 in checking.
Judy asked why most of the funds are in checking instead of savings. It was stated that because UPHA does not have a Tax ID #, the account is under Taana’s SSN. She would have to claim the funds on her tax return if the money was in savings. Jackie asked about getting a tax ID number. Christa volunteered to get a tax ID. It was decided that the treasurer should be the one to get the tax ID.
Madeline asked what checks were still outstanding. Stall cleaning
Motion to accept the Treasurers Report by Norm Johnson seconded by Carissa
Old Business
Banquet- Read correspondence from Terie Clark. She mentioned that she still wants to organize the banquet with a date of October 8th, 2011 at the Peninsula Bay Inn, in Escanaba. It was asked what time the banquet was going to be at. Janece mentioned that the directors meeting is usually at 5 and dinner at 6.
Christa made motion to accept the date of the banquet and Janece seconded.
Great Lakes Rodeo show to be held July 16th and 17th and UPHA Members show to be held on July 23 and 24. Motion was made by Christa to accept both show dates, seconded by Robynne. Motion carried.
Jackie asked about Jesie mentioning that she wanted a double point the weekend of July 16th and 17th. Andi spoke for Jesie stating that if UPHA voted for her to host a show on those dates she will have a two day show.
Have we been reimbursed for the two bad checks by Michael Allard and Cory Hughes. Taana advised that she had spoke with Cory and she said she would pay it but she was waiting on buying sweatshirts first. The phone number on Michaels check was no good. It was discussed to put their names on a black list at registration stating that they are no longer allowed to write checks. If they come to another show, they will be required to pay their current show fees plus pay the amount due from the bad check with cash. Michaels owes $27. Corey owes $12
Stall cleaning- The check has not been cashed yet. Judy stated that she has not given Mark the check, because she could not get in contact with him. Carol was asked what he charged. Judy stated $8 per horse occupied stall and $3 per tack stall.
Rule book committee. Judy stated that she needs the new rules before she can change anything. Christa asked for the minutes from the 2010 meetings so she can clearly see the rule changes. The minutes will be emailed to Christa by Andi.
Judy asked how many rule books we will need. It was mentioned that we had ordered 80 last year. There are still 32 rule books left over from last year.
New Business
Website. It was discussed weather to renew for one year or two years. It was shown that it will save $12 by going for 2 years. Robynne made a motion to renew for two years. Janece seconded. Motion carried. Carissa stated that it will be back up and running as soon as she makes the payment.
Judges- Andi stated that she has Angela Pansy for Saturday and Lisa Childers for Sunday at MCHC show. Jodi Waller for Jody Zuelsdorff will be the judges for the GLR double point show. GLR show July 16th and 17th Judges will be Heather Lekan and Bill Heiser. Bill charges $9 per class for the classes that he judges, 25 cents a mile, and he brings his own ring master. It was discussed that he would be cheaper or equal to other judges.
Motion to accept all judges by Jackie seconded by Christa. Motion carried.
Carissa asked if anyone would like to get the judges for the Escanaba. Andi was volunteered and accepted to take care of getting the judges for the members show in Escanaba.
Lisa reminded all officers to pay their dues at this meeting.
Job duties for members show. Karen offered to take stalls reservations for members show. She asked if we should keep the stall fees the same. It was decided to keep the stall fees at $27 and to bring your own shavings.
Awards for members show. Lisa asked if we want to do "stuff" instead of trophies. It was asked if were going to do t-shirts again, to check sizes to make sure they're not too small. Judy suggested that she would like to see stuff that you can use up. Some people have a lot of buckets. She would like to see things that a person would use up, like showsheen, etc. Stephanie suggested cash back. Christa suggested a credit slip that you could cash in to use at, for example Circle M Country. Stephanie said that you should keep the awards to the weekend of the show. It was decided that the awards discussion was to be tabled until the February meeting. At that time we will come up with a plan to appoint a committee for awards at the members show.
The Members show job list sign was passed around and will continue to be passed around at future meetings.
Cleaning of stalls at the members show. Lisa asked if we want to go with the group from last year. It was stated that they do a good job. Judy said that they may not want to do it being as though they are doing the stalls for Carol's mini show. Judy will check with him and advise.
Any other new business?
Andy asked if we should contact the Great Lakes Arabian Horse Association about a possible show. It was decided that we should let them contact us if they are interested.
John Bishop passed away last week. Madeleine called Lisa and asked if UPHA would send flowers. Madeleine took care of it and UPHA needs to reimburse. Madeleine said that the funeral website asked to send memorials donated to the Houghton Co Fair. Jackie suggested to send $100.
Christa made a motion to donate $100 to Houghton Co Fair in honor of John Bishop seconded by Robynne.
Christa asked if we should have a high point award at the members show in memory of John Bishop. It was decided to table until the next meeting.
Janece asked about starting to get sponsors for the versatility award. 3 age groups @ $125 each. Christa will talk to Tracy to see if she’s interested in sponsoring.
Robynne made a motion to adjourn the meeting at 3:06 pm seconded by Christa.
Respectfully submitted,
Carissa Schwemin
_________________________________________________________________________________________________________________________
UPHA Annual General Membership Meeting
Sunday November 21st, 2010 Wahlstroms Restaurant in Marquette
Sign in sheet was passed around. 30 people in attendance
The meeting was called to order at 2:03 p.m.
Minutes from the previous meeting were read, motion to accept by Jackie, second by Karen, motion carried.
The treasurers report was then given showing an ending balance of $4118.81. Taana did report that we still have not collected the check amount or the overdraft fees from Mike Allerd from the members show or the overdraft fee from Cory Hughes, additional invoices have been sent out to both parties. Taana also reported that we have not yet received an invoice from the youth group in Escanaba for stall cleaning; she has contacted him and spoke with him, giving him her contact address. Judy did state she will contact him for totals. $1228.25 was deposited form the banquet . Andi made a motion to accept the treasurers report as given, second by Karen , motion carried.
OLD BUSINESS
Janece asked if there was a profit and loss report from the members show in July, showing if we made money or lost money. Taana did not have a profit & loss statement but Cindy did have entry totals from each show. Expenses from the members show was $1798.62, not including the stall cleaning.
Laurel Swanson asked when membership starts and runs through; it is not clearly stated in the rule book. Laurel did ask if she could pay for membership and be able to vote today. Both Judy and Jackie explained that as a rule, you must be a paid member in advance for that calendar year. Laurie Hurley suggested that we add that to the membership cards, showing an expiration date. Andi made a motion to amend the current rule book, clearly defining the membership, Article III Membership, Section E membership shall run from January 1st through December 31st of that calendar year, Karen second, motion carried.
NEW BUSINESS
Jesie Melchiori asked for UPHA approval for 2 different dates for a UPHA sanctioned show; memorial day Weekend again for the U.P. Challenge May 27th – 29th, 2011, double point show being Saturday and for July 16th & 17th, not sure if 2 day show or double point one day show. Decided to table until further in the meeting as the limit of double point shows is on the agenda to discuss.
Joyce Meyer wanted to get everyone’s opinion of the Marquette County Fair presidents plan to black top certain areas at the Marquette County fairground. It was brought up at a previous MCF meeting to lay black top going down both hills to the arena and blacktop a pad area for wheel chairs etc. Everyone felt that this would be extremely dangerous to both humans and horses. Joyce did let everyone know of the next MCF meeting in hopes of expressing our disapproval.
No further new business.
AGENDA ACTION ITEMS
Joyce made a motion to eliminate the jump from the mini trail class, second by Carol Sherbinow, motion carried.
Carissa stated that she felt stall fees should be lowered if shavings are not provided and we have to bring our own bedding. Judy then stated that this is basically up to the sponsoring club if they want to provide bedding or not and they set their own stall fees; this is not regulated by UPHA.
Jesie then proposed her dates again of Memorial Day weekend for a double point show on Saturday and a possible double point show the weekend of July 16th & 17th. Janece expressed the possibility of this July weekend being a members show in Escanaba. Jesie said this was the only weekend left in July for her to host a show at the MCF, would UPHA members mind checking on the following weekend. Andi reiterated that the Quarter Horse shows in July have been rescheduled to July 1-4th in Escanaba. Janece will check with the Escanaba fair office for other dates and report back at the next meeting. Jackie made a motion to accept the dates of Memorial Day weekend, May 25th through the 27th for the second annual U.P. Cowboy Challenge, second by Judy, motion carried. Jesie will accept stall reservation after January 9th
On behalf of the Marquette County Horse club, Andi asked for the dates June 11th & 12th, 2011 for a UPHA show, with Angela Pansy being one judge. Karen made the motion to accept, second by Jackie, motion carried. Jesie again will take those stall reservations after July 9th as well.
Christa then asked if every effort could be made to get the point / place standings on the web page as soon as possible so members can keep track of their points. Andi also then read the rule that all entry sheets are to be turned into the secretary within 15 days after a show or event.
Jackie noted that members upon paying for their membership, should be given their UPHA number or know their number so it can be placed on their registration sheets for easier record keeping. Bobbi then suggested maybe that exhibiter numbers be the persons UPHA number? Members felt that would be too confusing as some members show multiple horses.
Voting in of new 2001 officers. President Lisa Anderson picked Terie Clark and Abby Woodaz to count and tally the votes. Andi then handed out the ballots to all paid and current UPHA 18 years and over.
The new 2011 UPHA officers are as follows:
President Lisa Anderson
Vice President Robynne Woodaz
Secretary Carissa Schwemin
Treasurer Janece Hanycz
Point Secretary Jackie Hurley
Asst Point Sec Christa Nadeau
Alternates are: Andi Goriesky
Norm Johnson
Jesie Melchiori
Cindy Johnson
Joyce Meyer
Bobbi Meyer
Cindy Johnson will serve as the 7th director for tax purposes.
Andi made a motion to accept the new officers as voted on, second by Jackie, motion carried.
Judy made a motion to destroy the ballots, second by Terie, motion carried. 4 people opposed the destroying of ballots since there were no names and could be saved within the UPHA files.
Terie then made a motion to adjourn the meeting, second by Christa, motion carried.
Next meeting will be January 9th, 2011 2:00 p.m. at Wahlstroms Restaurant in Harvey.
Respectfully Submitted,
Andi Goriesky
May 1, 2011
Wahlstroms Restaurant
Meeting called to order by President Lisa Anderson at 2:00 pm.
Sign in sheet was passed around. There were 15 people in attendance.
Minutes from previous meeting were read. Motion to accept by Christa. Seconded by Jackie. Motion carried.
Treasurers Report- Checking $4092.43. Savings $1000.46. Motion to accept by Christa. Seconded by Robynne. Motion carried.
Correspondence- No correspondence.
Old Business
Members show
Trophies
Trophies will be $6.00. Ribbons will be around $1.70- $1.80 each. Bill will be sent to Janece. Windywares can do the neck rosettes for the members show as well.
Leadline Medals
Lisa will check on medals when she gets home today.
Stalls
Stalls for members show. 26 have been paid for. It was decided to push the due date to June 1st. It was also decided not to give a courtesy call.
Sponsor update
8 class sponsors to date
Muck Bucket Raffle
Robynne volunteered to do the shopping. It was decided to go with a large water bucket instead of a muck bucket. Christa made a motion to purchase $50 worth of “stuff” to put in a water bucket. Seconded by Janece. Motion carried. We will except donations for the bucket as well.
Job list
Was passed around. Most jobs are now filled. Carissa will send out an email reminder a week before the show to remind everyone of what jobs they signed up for.
Traveling award
Cost of the copper portion of the award was $206.70. Norm will build the wood portion.
The neck rosette will be awarded on Sunday of the show and the actual award will be given out at the banquet in October. The director that is in memory that year, will be announced at the banquet as well.
Banquet
Hotel rooms are $75.00 + tax. 2 beds, 2 adults. When calling to make your reservation make sure that you mention that you are with UPHA.
New Business
Versatility award
Karen would like to sponsor Juv instead of Junior. Still need a sponsor for Junior versatility.
Sanction fees
Sanction fees have all been paid
Equifest Timer Rental
Equifest has now been paid
Horsemanship and Trail-
The rule book says that you must use one hand in those classes. Can you use two hands on a junior horse? It was discussed that it says under Junior horses that you can use two hands.
Stephenson Marketing Coop
Asked what we would charge to place an add on the website. It was decided to see if they will sponsor either a class or the junior versatility award in exchange.
Marquette County Fairgrounds
Camping area is being excavated. Camping areas for horse shows may change. Do not park or camp in the taped off area’s.
Robynne made a motion to adjourn at 2:57 pm. Seconded by Christa. Motion carried.
UPHA Minutes
April 3, 2011
Wahlstroms Restaurant
Meeting called to order by President Lisa Anderson at 2:00 PM
Sign in sheet was passed around. There were 19 people in attendance,
Minutes from previous meeting were read. Motion to accept by Jackie. Seconded by Christa. Motion carried.
Treasurers Report- Checking has a balance of $3129.91. Savings $900.46. Motion to accept by Carissa. Seconded by Bobbi.
Robynne Woodaz is absent today. Bobbi Meyer (alternate) is voting in her place.
Correspondence- Katie Carr from EUPHA sent Lisa information on shows and a tack action. Encouraging everyone to attend. Info was passed around.
Old Business
Members show awards
Christa suggested First Day- $5 gift card to Circle M Country with 1-5 place rosettes. Second Day- Trophy for 1st and rosettes 1-5 places.
Everywhere that Christa looked at online required a minimum of $65 to put the UPHA logo on a ribbon. Windywares already has the UPHA logo.
Motion was made by Bobbi for First place to give a $5 Circle M Country gift card for the first day and order trophies valued up to $5 for the second day. Seconded by Jackie. Motion carried
Judy will order the trophies.
Lisa will look and see if she has enough medals for the leadline classes.
Supreme Horse Award Updates
Christa and Terie got together. Suggestions were made.
There was some discussion on if points should be retro active and if you should have to pay $15 for your point look up. Joyce suggested to bring this up the members show to see what members think of this award.
Mini Horse Versatility Award
It will happen this year. Freedom farm will sponsor half of it. Cindy will get the other half of the award sponsored.
Stalls for members show. Renting the speed barn
There are 9 stalls on the waiting list. It would cost an additional $300 for the weekend to rent the speed barn. It was decided to wait until closer to the date to decide. You don’t have to rent the barn in advance. You can do it the weekend of the show.
Banquet Meals
The meal will consist of Prime Rib, Chicken Cordon Blu, and Lasagna.
Hotel room price will depend on how many rooms are reserved. The more rooms that are reserved, the cheaper each room will be.
Class Sponsors
There are 7 class sponsors so far.
Rule Books
Rule books are done. Madeline stated that Andi needs 8 for judges.
Job Sign up List
Passed around.
November Meeting Date
Cindy made a motion to have our annual membership meeting Sunday November 21th, 1:00pm at Wahlstroms in Harvey. Seconded by Carissa. Motion carried. Lisa will make the reservation.
Nomination Committee
Carissa made a motion for Cindy Johnson and Bobbi Meyer to be our 2011 nomination committee. Jackie seconded. Motion carried.
May meeting
It was decided that we need to have a May meeting. May 1st, 2:00 Wahlstroms.
Reminder that stall payments due by May 1 for GLR- Cowboy challenge show.
Other New Business
Cindy asked if we were going to have hunter hack at the members show. Still open for now.
Cindy also mentioned that mini trail class has eliminated the jump. It was not changed in the new rule book. Christa will make that change.
Lisa brought in a sample picture for the Traveling Award. Everyone liked the sample. She mentioned that OCAP is taken care of.
Banquet raffle
Jewelry, Judy is donating a quilt, and Christa is donating photography. The donations will be for raising money for our banquet.
The idea was brought up to purchase a muck bucket filled with horse goodies to raffle off at the members show as well. It was decided to table until next month.
Carol asked if anyone would like to sponsor a class for her mini show @ $25 each. Jackie made a motion for UPHA to sponsor 4 classes at the mini show in July. Seconded by Janece. Motion carried.
Judy said that Silver Spur is putting together an informal riding event on May 14 in the outdoor arena. Cost is $10 for the day. Clinicians will be there as well. There is more information found on www.uppermichiganhorses.ning.com
Judy also mentioned that they are going to tear out and replace the footing in the outdoor arena in Escanaba this fall. Cost will be about $25,000- $30,000. Looking for sponsors.
Bobbi made a motion to adjourn at 3:28 pm, seconded by Jackie. Motion carried.
UPHA Meeting
Sunday March 6, 2011
Wahlstroms Restaurant
Sign in sheet was passed around. There were 25 people in attendance
The meeting was called to order at 2:03 PM
Minutes from the previous meeting were read. Motion to accept by Robynne. Seconded by Jackie. Motion carried.
Treasurers Report- Checking has a balance of $3269.81 and $800.36 in savings.
Motion to accept by Robynne. Seconded by Carissa. Motion carried.
Correspondence- Card from the Houghton County Fair thanking UPHA for the donation for John Bishop.
Old Business
Directors Traveling Award- Lisa and Christa were not able to connect to discuss last month. Lisa spoke with Copper World who put her in touch with Guy out of MN that works with Copper and Steel. For an award 10 inches wide 20 inches high- roughly $140. Need someone to build a wooden base.
Christa suggested a horse neck rosette for the winner to keep. Lisa will draw up the award and present it to get a price and then will contact the directors to approve.
Youth winning money- Stephanie looked up the 3 breed associations and they stated that youth cannot win money in breed shows. Youth can win money in Open shows. It was decided that we should not do money for first place this year.
PAC has been approved for 2011. Lisa is sending the book in this week to get OPAC approved.
Karen said that Performance Plus Stables will sponsor the Junior Versatility award.
Terie said that Rays Feed Mill is sponsoring two of the high point awards.
Supreme Horse Award- There was some discussion on what the point numbers should be and how far back you could go with points. It was decided that there should be a Supreme Horse Award Committee. Christa, Terie, and Jackie will be on the committee. Any further decisions will be tabled.
Norm asked if we could have a miniature horse versatility award. The mini would have to go in Mini Halter, Miniature Trail, and Driving. Same handler/horse. It was stated that he would need to get a sponsor.
Christa made a motion for a Miniature Horse versatility award. Jackie seconded. Motion carried.
New Business
UP Fair meeting. March 16, 2011 at 1:00 pm to discuss new footing in the outdoor arena. Just an FYI.
Class sponsors for the members show- Carissa suggested that everyone try to get a class sponsor to help out UPHA.
Stalls for members show. Karen stated that she’s having everyone send their stall money to Janece. It was discussed if we should rent another barn for the members show because there’s a waiting list already. We will wait to see how many more people get added to the waiting list before that decision is made.
No new show dates
Terie handed out meal choices for the banquet. Whatever dish gets the most votes wins.
Carissa reminded everyone of the MCHC tack sale March 26 at the Negaunee Township Hall.
No other new business
Robynne made a motion to adjourne at 3:05 pm. Seconded by Jackie. Motion carried.
Respectfully submitted,
Carissa Schwemin
_______________________________________________________________________________________________________________________
UPHA Meeting
Sunday, February 6, 2011
Sign in sheet was passed around. There were 22 people in attendance.
The meeting was called to order at 2:04pm
Minutes from the previous meeting were read. Motion to accept by Robynne, seconded by Jackie. Motion carried.
Treasurers Report- Janece gave the Treasurers report. Checking account- $3444.91 and Savings $700.28. Motion to accept by Christa seconded by Robynne. Motion carried.
Janece stated that she was not sure how much money we made from the timer rental last year. Judy said $90 from the fair and $30 from another event. She also mentioned that we did not get the $30 for timer rental at Equifest. It was stated that if they want to rent it next year, they will have to pay in advance.
Old Business
Awards for members show- Lisa suggested Hodges for ribbons. 3 streamer ribbons would be $695 for both days. It was discussed about using money for First Place only. Everyone is unsure if Youth can win money. It was decided to table the decision until further research is done.
Lisa asked for volunteers for an awards committee. Christa and Lisa volunteered to be on the committee.
Judy asked if anyone contacted Circle M Country to see if they were going to co-sponsor the members show for insurance reasons. Lisa said that she talked to Dave and he said yes. He will also do the concession.
High Point Award in memory of John Bishop- It was decided that it should be a high point for over the course of the weekend. Judy made a suggestion for a copper award.
Stephanie suggested to start a “Directors Memorial” starting with John Bishop.
Jackie made a motion to have an annual high point, UPHA Directors Memorial Traveling Award for the members show starting this year with John Bishop. One award for traveling and then a miniature version for the award winner. Seconded by Christa. Motion carried.
Stall Cleaning- Mark charges for the work he does. Judy suggested that if the members clean their own stalls that he will only charge $3 to blow it clean. Mark (the church group) said that they will clean the stalls for the members show.
Banquet Details from Terie- The Peninsula Bay Inn no longer has a bar in the banquet area. We can either hire a bar tender or bring our own alcohol. Robynne stated that if you hire a licensed bartender, that bartender will be responsible for liability. If everyone brings their own alcohol then each individual will be responsible for themselves.
Terie reminded everyone that there is a $200 deposit. It is non refundable for cleaning services. Terie’s farm Ritero Appaloosa’s has generously donated some jewelry for raffle in order to help cover the $200 cost. Terie also offered to put in $200 to buy the jewelry herself in case there wasn’t enough money raised. Terie will sell tickets all show season long to raise as much money as possible.
Tax ID number- Janece did acquire a tax ID number
Stall Cleaning check was given to Mark and cashed
New Business
Judges for the members show were voted on by directors via email.
Christa checked on prices for hotel rooms for the judges in Escanaba. Econo Lodge $48.99 + tax, Super 8 single $65.39 with tax, and Peninsula Bay Inn is $65 plus tax. It was decided to go with Econo Lodge. Janece will make the reservations.
No other show dates have been submitted.
Other new business
Lisa stated that she needs a copy of the new rule book to get PAC and OPAC approved for the shows.
Christa asked how many rule books to have printed. It was decided to print off 80 again this year. Christa will send Carissa a PDF of the updated rule book for the website.
Versatility Award- Christa said that Tracy Gartland will sponsor the Senior Versatility Award
Terie said that she has a sponsor for the Juvenile and Junior Year End High Point awards.
Christa made a motion to have 3 age divisions, year end High Point awards. Seconded by Jackie. Motion carried
Robynne will be in charge of ordering the High Point and Versatility Awards
We still need two versatility awards sponsored.
Sturgeon River Performance Horses will sponsor the Senior High Point award.
Christa suggested that UPHA have a Supreme Horse award for individuals who accumulate a very high number of points in multiple classes. It was decided to be tabled until a future meeting.
Christa made a motion to adjourn at 3:04 PM seconded by Norm. Motion carried.
Respectfully submitted,
Carissa Schwemin
_________________________________________________________________________________________________________________________
UPHA Meeting
Sunday January 9th, 2011 Wahlstroms Restaurant in Marquette
Sign in sheet was passed around. 27 people in attendance
The meeting was called to order at 2:02 PM
Minutes from the previous meeting were read. Motion to accept by Robin seconded by Christa. Motion carried.
Treasurers Report- No changes except 4 cents interest in the savings account. Total of $500.23 and $4118.81 in checking.
Judy asked why most of the funds are in checking instead of savings. It was stated that because UPHA does not have a Tax ID #, the account is under Taana’s SSN. She would have to claim the funds on her tax return if the money was in savings. Jackie asked about getting a tax ID number. Christa volunteered to get a tax ID. It was decided that the treasurer should be the one to get the tax ID.
Madeline asked what checks were still outstanding. Stall cleaning
Motion to accept the Treasurers Report by Norm Johnson seconded by Carissa
Old Business
Banquet- Read correspondence from Terie Clark. She mentioned that she still wants to organize the banquet with a date of October 8th, 2011 at the Peninsula Bay Inn, in Escanaba. It was asked what time the banquet was going to be at. Janece mentioned that the directors meeting is usually at 5 and dinner at 6.
Christa made motion to accept the date of the banquet and Janece seconded.
Great Lakes Rodeo show to be held July 16th and 17th and UPHA Members show to be held on July 23 and 24. Motion was made by Christa to accept both show dates, seconded by Robynne. Motion carried.
Jackie asked about Jesie mentioning that she wanted a double point the weekend of July 16th and 17th. Andi spoke for Jesie stating that if UPHA voted for her to host a show on those dates she will have a two day show.
Have we been reimbursed for the two bad checks by Michael Allard and Cory Hughes. Taana advised that she had spoke with Cory and she said she would pay it but she was waiting on buying sweatshirts first. The phone number on Michaels check was no good. It was discussed to put their names on a black list at registration stating that they are no longer allowed to write checks. If they come to another show, they will be required to pay their current show fees plus pay the amount due from the bad check with cash. Michaels owes $27. Corey owes $12
Stall cleaning- The check has not been cashed yet. Judy stated that she has not given Mark the check, because she could not get in contact with him. Carol was asked what he charged. Judy stated $8 per horse occupied stall and $3 per tack stall.
Rule book committee. Judy stated that she needs the new rules before she can change anything. Christa asked for the minutes from the 2010 meetings so she can clearly see the rule changes. The minutes will be emailed to Christa by Andi.
Judy asked how many rule books we will need. It was mentioned that we had ordered 80 last year. There are still 32 rule books left over from last year.
New Business
Website. It was discussed weather to renew for one year or two years. It was shown that it will save $12 by going for 2 years. Robynne made a motion to renew for two years. Janece seconded. Motion carried. Carissa stated that it will be back up and running as soon as she makes the payment.
Judges- Andi stated that she has Angela Pansy for Saturday and Lisa Childers for Sunday at MCHC show. Jodi Waller for Jody Zuelsdorff will be the judges for the GLR double point show. GLR show July 16th and 17th Judges will be Heather Lekan and Bill Heiser. Bill charges $9 per class for the classes that he judges, 25 cents a mile, and he brings his own ring master. It was discussed that he would be cheaper or equal to other judges.
Motion to accept all judges by Jackie seconded by Christa. Motion carried.
Carissa asked if anyone would like to get the judges for the Escanaba. Andi was volunteered and accepted to take care of getting the judges for the members show in Escanaba.
Lisa reminded all officers to pay their dues at this meeting.
Job duties for members show. Karen offered to take stalls reservations for members show. She asked if we should keep the stall fees the same. It was decided to keep the stall fees at $27 and to bring your own shavings.
Awards for members show. Lisa asked if we want to do "stuff" instead of trophies. It was asked if were going to do t-shirts again, to check sizes to make sure they're not too small. Judy suggested that she would like to see stuff that you can use up. Some people have a lot of buckets. She would like to see things that a person would use up, like showsheen, etc. Stephanie suggested cash back. Christa suggested a credit slip that you could cash in to use at, for example Circle M Country. Stephanie said that you should keep the awards to the weekend of the show. It was decided that the awards discussion was to be tabled until the February meeting. At that time we will come up with a plan to appoint a committee for awards at the members show.
The Members show job list sign was passed around and will continue to be passed around at future meetings.
Cleaning of stalls at the members show. Lisa asked if we want to go with the group from last year. It was stated that they do a good job. Judy said that they may not want to do it being as though they are doing the stalls for Carol's mini show. Judy will check with him and advise.
Any other new business?
Andy asked if we should contact the Great Lakes Arabian Horse Association about a possible show. It was decided that we should let them contact us if they are interested.
John Bishop passed away last week. Madeleine called Lisa and asked if UPHA would send flowers. Madeleine took care of it and UPHA needs to reimburse. Madeleine said that the funeral website asked to send memorials donated to the Houghton Co Fair. Jackie suggested to send $100.
Christa made a motion to donate $100 to Houghton Co Fair in honor of John Bishop seconded by Robynne.
Christa asked if we should have a high point award at the members show in memory of John Bishop. It was decided to table until the next meeting.
Janece asked about starting to get sponsors for the versatility award. 3 age groups @ $125 each. Christa will talk to Tracy to see if she’s interested in sponsoring.
Robynne made a motion to adjourn the meeting at 3:06 pm seconded by Christa.
Respectfully submitted,
Carissa Schwemin
_________________________________________________________________________________________________________________________
UPHA Annual General Membership Meeting
Sunday November 21st, 2010 Wahlstroms Restaurant in Marquette
Sign in sheet was passed around. 30 people in attendance
The meeting was called to order at 2:03 p.m.
Minutes from the previous meeting were read, motion to accept by Jackie, second by Karen, motion carried.
The treasurers report was then given showing an ending balance of $4118.81. Taana did report that we still have not collected the check amount or the overdraft fees from Mike Allerd from the members show or the overdraft fee from Cory Hughes, additional invoices have been sent out to both parties. Taana also reported that we have not yet received an invoice from the youth group in Escanaba for stall cleaning; she has contacted him and spoke with him, giving him her contact address. Judy did state she will contact him for totals. $1228.25 was deposited form the banquet . Andi made a motion to accept the treasurers report as given, second by Karen , motion carried.
OLD BUSINESS
Janece asked if there was a profit and loss report from the members show in July, showing if we made money or lost money. Taana did not have a profit & loss statement but Cindy did have entry totals from each show. Expenses from the members show was $1798.62, not including the stall cleaning.
Laurel Swanson asked when membership starts and runs through; it is not clearly stated in the rule book. Laurel did ask if she could pay for membership and be able to vote today. Both Judy and Jackie explained that as a rule, you must be a paid member in advance for that calendar year. Laurie Hurley suggested that we add that to the membership cards, showing an expiration date. Andi made a motion to amend the current rule book, clearly defining the membership, Article III Membership, Section E membership shall run from January 1st through December 31st of that calendar year, Karen second, motion carried.
NEW BUSINESS
Jesie Melchiori asked for UPHA approval for 2 different dates for a UPHA sanctioned show; memorial day Weekend again for the U.P. Challenge May 27th – 29th, 2011, double point show being Saturday and for July 16th & 17th, not sure if 2 day show or double point one day show. Decided to table until further in the meeting as the limit of double point shows is on the agenda to discuss.
Joyce Meyer wanted to get everyone’s opinion of the Marquette County Fair presidents plan to black top certain areas at the Marquette County fairground. It was brought up at a previous MCF meeting to lay black top going down both hills to the arena and blacktop a pad area for wheel chairs etc. Everyone felt that this would be extremely dangerous to both humans and horses. Joyce did let everyone know of the next MCF meeting in hopes of expressing our disapproval.
No further new business.
AGENDA ACTION ITEMS
- 1. Clarification of the color class. Robynne and Terie Clark both wanted to add that as an example, in the Appaloosa classes, they are judged 60 / 40; Judy reiterated that conformation should play a part in judging. Carol Sherbinow also then stated that the color class gives nicely colored horses a chance to go in a halter class that may not be as correct as true halter horses. Judy made a motion to keep the class rules 60 / 40, making it a multi color class and stating in the rule book that the entire class be ran and judged by a walking circle both directions, then line up for judges inspection, second by Jackie, motion carried.
- Surprise class, Madeleine made a motion to eliminate the surprise class, second by Andi, motion carried.
- Trail classes; Robynne made a motion to have the trail class as a maximum of 10 obstacles, minimum of 6, 3 being from the UPHA approved list and the sponsoring club may pick the remaining obstacles keeping safety and age appropriateness in mind, second by Jesie, motion carried. Cindy suggested we read over the approved obstacle list to see if we should delete or change any. Jackie read the list from the rule book, decided to keep as is, encouraging all clubs or organizations to use wooden poles instead of pvc pipes.
Joyce made a motion to eliminate the jump from the mini trail class, second by Carol Sherbinow, motion carried.
- Next on the agenda was the UPHA monthly meetings; location and times. Decided to table until we discussed further agenda items, membership must attend 50% of meetings.
- Next was holding year round meetings. All felt that with the November annual meeting now being held with open membership voting, most things would be decided on already. No motions made.
- Membership must attend 50% of meetings. Everyone agreed that some members do not even show and it’s senseless to require attendance at meetings. No motion made.
- Back to the monthly meetings. Madeleine made a motion that the monthly meetings be held in Marquette as most of the membership is from Marquette or closely surrounding areas, second by Jesie, Motion carried. Madeleine did check with Wahlstroms on availability of January 9th, February 6th, March 6th and April 3rd, 2011 May meeting is optional.
- Christa made a motion that the memberships should be recorded but not necessarily computer recorded and given to the secretary and point secretary within 10 days, second by Judy, motion carried. Christa then volunteered to collect any changes to the rule book, put into a PDF file for proofing and correction by Judy. Taana made the motion to accept both Christa and Judy as the Rule Book Changes committee, second by Karen, motion carried.
- Robyyne then made a motion that we create a position from the membership to act as a rule book steward and to be the “go to” person at the shows and events. Judy stated that any director should be able to address any concerns or questions. No motion was carried.
- Age group changes. Much discussion was then held as to changing the age groups, trying to keep it consistent with local fairs vs. having the junior class be too small then. Rebecca commented that really only two classes would change. Terie reiterated that we need to keep what’s best in mind for the children and to be competitive with other groups or associations for possible future sanctioning. Andi then read what Timber Trails and Tri County age groups are. No motion made, leave as is.
- Discussion of deleting poll roll back. Even though it is one of the lowest attended classes, decided to leave as is.
- Changing speed age groups to 19 & under and 20 & over; leave as is.
- Combining Junior horse classes; decided to leave as is.
- Year end points and all memberships being handed into the president and secretary by September 1st of that calendar year. No motion made, just mention that this should be done already as discussed in previous discussion #8.
- Western Riding. Judy expressed that we are the only association that offers western riding as a class. No motion made, leave as is.
- Adding 5 & under junior barrels. Bobbi added that we have junior classes for pleasure horses and this may be a nice addition for speed horses just starting out. No motion made, will not add at this time.
- Banquet planning committee. Terie Clark and Laurel Swanson offered to organize and book the banquet for 2011, handing out menus for 2 different places in the Escanaba area. Decided we should wait until the show schedule is finalized first. Christa made a motion, second by Jesie, to form a committee of 2 members for banquet planning at the January or February meeting. Motion carried. Everyone agreed they were not happy with the Terrace Bay Inn in the past.
- Hiring of local judges. Much discussion regarding hiring of local judges vs expense and mileage. Jackie made a motion that we do not hire judges within the U.P., second by Karen, motion carried. This was once stated in the rule book.
- Limit on the amount of double point shows. Judy stated that this is ultimately up to the directors to approve or not approve.
Carissa stated that she felt stall fees should be lowered if shavings are not provided and we have to bring our own bedding. Judy then stated that this is basically up to the sponsoring club if they want to provide bedding or not and they set their own stall fees; this is not regulated by UPHA.
Jesie then proposed her dates again of Memorial Day weekend for a double point show on Saturday and a possible double point show the weekend of July 16th & 17th. Janece expressed the possibility of this July weekend being a members show in Escanaba. Jesie said this was the only weekend left in July for her to host a show at the MCF, would UPHA members mind checking on the following weekend. Andi reiterated that the Quarter Horse shows in July have been rescheduled to July 1-4th in Escanaba. Janece will check with the Escanaba fair office for other dates and report back at the next meeting. Jackie made a motion to accept the dates of Memorial Day weekend, May 25th through the 27th for the second annual U.P. Cowboy Challenge, second by Judy, motion carried. Jesie will accept stall reservation after January 9th
On behalf of the Marquette County Horse club, Andi asked for the dates June 11th & 12th, 2011 for a UPHA show, with Angela Pansy being one judge. Karen made the motion to accept, second by Jackie, motion carried. Jesie again will take those stall reservations after July 9th as well.
Christa then asked if every effort could be made to get the point / place standings on the web page as soon as possible so members can keep track of their points. Andi also then read the rule that all entry sheets are to be turned into the secretary within 15 days after a show or event.
Jackie noted that members upon paying for their membership, should be given their UPHA number or know their number so it can be placed on their registration sheets for easier record keeping. Bobbi then suggested maybe that exhibiter numbers be the persons UPHA number? Members felt that would be too confusing as some members show multiple horses.
Voting in of new 2001 officers. President Lisa Anderson picked Terie Clark and Abby Woodaz to count and tally the votes. Andi then handed out the ballots to all paid and current UPHA 18 years and over.
The new 2011 UPHA officers are as follows:
President Lisa Anderson
Vice President Robynne Woodaz
Secretary Carissa Schwemin
Treasurer Janece Hanycz
Point Secretary Jackie Hurley
Asst Point Sec Christa Nadeau
Alternates are: Andi Goriesky
Norm Johnson
Jesie Melchiori
Cindy Johnson
Joyce Meyer
Bobbi Meyer
Cindy Johnson will serve as the 7th director for tax purposes.
Andi made a motion to accept the new officers as voted on, second by Jackie, motion carried.
Judy made a motion to destroy the ballots, second by Terie, motion carried. 4 people opposed the destroying of ballots since there were no names and could be saved within the UPHA files.
Terie then made a motion to adjourn the meeting, second by Christa, motion carried.
Next meeting will be January 9th, 2011 2:00 p.m. at Wahlstroms Restaurant in Harvey.
Respectfully Submitted,
Andi Goriesky
Meeting Notes Archives
Special UPHA Directors meeting
Wednesday June 30th 9:30 a.m. e.s.t.
President Lisa Anderson called a special directors meeting via telephone regarding the cancellation of the GLAHA / UPHA show on August 7th & 8th, 2010. The Great Lakes Rodeo would like to pick up that date and hold a one day, double point show being held at the Marquette County Fairgrounds on Saturday August 7th, and the second day of speed held on Sunday August 8th starting at 8;30 a.m. e.s.t.
President Lisa Anderson received verbal votes from the following directors:
President / Lisa Anderson “yes”
Vice Pres / Karen Hendrickson “yes”
Treasurer / Taana ‘yes”
Secretary / Andi “yes”
Point Sec / Jackie “yes”
Asst P.S. / Robynne “yes”
UPHA Directors have approved the Great Lakes Rodeo UPHA dates of August 7th & 8th, 2010 for a one day, double point show by majority of votes. Judges to be announced.
Tentative judges based on prior UPHA approval are:
Jodi Zuelsdorf ( already approved for Norway show)
Nikki Butler (already approved for Norway show)
Holly Osbourne
Any inquiries regarding these changes can be directed to President Lisa Anderson at 906-370-9266.
Special UPHA Directors Meeting
Sunday June 6th 2010 10:00 a.m.
Meeting was called to order in the registration booth at the Marquette County fairgrounds by President Lisa Anderson at 10:00 a.m. e.s.t. Directors present were Lisa, Karen, Andi, Jackie, Robynne and alternates Cindy, Norm, Tammy Carello, Maddie and Joyce.
The meeting was called regarding the weather conditions and condition of the ring. Todays judge made the suggestion to cancel Hunter Hack for safety reasons and since it’s an optional class, that does not need to be voted on and approved by UPHA directors. It does however state in the rule book on page 19 for English equitation and on page 21 for western horsemanship, that riders must go at a walk, trot and lope one way of the ring and individual pattern work prior to rail work. The judge has asked to perform individual pattern work while on the rail for safety reasons and the condition of the inner portion of the ring.
Karen made the motion to comply with the judges request for pattern work, second by Jackie, motion carried. Mini trail and lead line trail will be held directly outside the ring, also for safety reasons. Decided that we will make no decisions regarding reining and western riding at this time and see what the weather does.
Karen made the motion to adjourn, second by Cindy at 10:08 a.m., motion carried.
UPHA May 2nd, 2010
Meeting Minutes Wahlstroms 2:00 p.m.
The meeting was called to order at 1:55 p.m. at Wahlstroms Restaurant in Marquette. There were 20 people in attendance. All directors were present with the exception of the Asst. Point Secretary, but an alternate, Cindy Johnson was available.
The minutes from the previous meeting were read with the corrections; motion to accept by Taana, second by Karen, motion carried.
The treasurers report was then read by Taana, including a check returned for $100.00 plus the service fee and the check from the ribbon order clearing, leaving a balance of $630.30 in the checking, no change in the savings. Motion to accept y Andi, second by Jackie, motion carried.
OLD BUSINESS:
Andi has the amendments for the current rule books done but forgot them at home and will get to Karen this week. Current rule books with amendments have been mailed to all judges for this year.
The job sign up sheet has been passed around again and “open” jobs highlighted. Everyone was encouraged to sign up for some sort of a job so things don’t fall on the same people.
There is a boy scout group in Escanaba that may be interested in cleaning of grounds after the show; $5.00 per stall, $3.00 per tack stall and $50.00 additional for grounds clean up. They will let me know in the near future. If not, there is another Marquette boy scout group who may be interested.
Andi brought up about UPHA using the MCHC’s wireless microphone for the announcing of gait changes during the show by the ringmaster and having the announcer announce only the placings and everyone agreed to give it a try. Cindy just made mention that it may not be compatible with the loud speaker system there.
Lisa Anderson stated that she’s been in contact with the GLAHA Assoc regarding theor UPHA open show in Norway and their judges they picked are Nikki Butler from Madison, Wisconsin and Jodi Zuelsdorf from Merril, Wisconsin. Jackie made a motion to accept both judges, second by Andi, motion carried. Lisa will continue to correspond with Randy regarding stall reservation. A list was sent around with everyone writing their desired number of stalls down but still encouraged to contact GLAHA themselves.
NEW BUSINESS:
Lisa announced that written nominations can now be accepted for UPHA officers and may be turned into the nomination committee; Robynne Woodaz or Jackie Hurley.
Carissa has available dates for the UPHA awards banquet and presented with Saturday October 9th, 2010 at Wahlstroms in Harvey. Andi made a motion to accept, second by Jackie.
Karen reported that the 4-H Horse College will be held Saturday May 15th at Willow Farm in Harvey and that any non-profit group could have a table there and she would be there for UPHA to sign new members up and have rule books available if anyone would like to be there with her.
Jackie Hurley asked if UPHA would once again sponsor 2 classes at the youth horse show at the U.P. State Fair in Escanaba; Andi made a motion to sponsor the 2 classes, second by Karen, motion carried.
Karen will check with Cathy Waller and Cathy Calderwood in regards to working registration at the members Show in July and Andi will check with Jesie Melchiori.
Terri Clarke wanted to let everyone know that Jill McDermott has rescued 19 Arabian horses ( six now left) and is wondering if any trainers are willing to donate approximately 100 hours of training to re-home these animals. If interested, please contact Jill at 280-0415 or food4ourhorses.com .
Andi wanted to let every9one know that she will put together a list of all jobs signed up for at the members show and e-mail it out to everyone and update as they occur.
Andi made a motion to set the November Annual Membership meeting for November 14, 2010 at Wahlstroms in Harvey, second by Karen, motion carried. Andi will make arrangements.
Karen made a motion to adjourn at 2:40 p.m. second by Cindy, motion carried. There is no meeting set until October unless the directors deem necessary. \
Respectfully,
Andi Goriesky
UPHA MEETING MINUTES
APRILL 11TH, 2010
GREAT NORTHERN BUFFET IN ESCANABA
The meeting was called to order at 2:03 p.m. e.s.t. and there were 23 people in attendance.
Minutes were read from the previous meeting, motion to accept by Cindy, second by Jackie, motion carried. Taana gave the Treasurer report showing we have $1158.00 in the checking and $500.04 in the savings. Motion to accept by Karen, second by Robynne, motion carried.
Before we moved on to old business, Judy Nelson had a few comments to make regarding making motions and seconding at UPHA meetings, stating that only directors should be making motions and seconding at meetings and that alternates can only be doing so if they are taking a directors place at the meeting. She also made note that members may only vote at the annual meeting in November. A correction needs to be added to the current rule book inserted in Article V “Officers” section A, at the end of the description, add “ no alternate will have nominating or voting powers unless they are representing an absent director at a regular monthly meeting. Jackie made the motion to correct, second by Karen, motion carried. Judy also wanted to note that a correction needs to be made in the new rule book regarding Article IV (6), section D. “a quorum shall be ¾ of the paid directors present”, not paid members. Jackie again made the motion to make changes, second by Karen, motion carried. Judy did however comment though on how nice the new cover for the rule book is.
OLD BUSINESS
Members Show in July. Cindy reported that we have 17 classes sponsored so far and that a big thank you goes out to Carissa for obtaining a lot of them! We want to remind everyone to still try and obtain more sponsors and give the business name to Cindy to keep track of and the $ goes to Taana.
Next we discussed adding the stallions halter class as an optional class and it was felt not to add at this time as the number of stallions is too low. If someone shows up with a stallion, they can go in the multi, solid or any performance or speed classes.
Madeleine reported that the ribbons have been ordered and a bill was given to Taana for $725.70.
Andi then read correspondence from a UPHA member stating they did not agree with directors approving a UPHA double point show over Memorial Day Weekend because there are too many graduations etc. and if someone misses that particular show, it could harm them for points for the year.
We then brought up that we need a volunteer to pick and order the Versatility Awards for 2010 and Robyyne excitedly offered to do it!
Next we discussed the finalizing plans for the UP Cowboy challenge taking place over Memorial Day weekend. Jesie presented a check to Taana for $100.00 for the sanction fees and Cathy Calderwood presented Andi with copies of the approved judges signed contracts. Cathy went on to explain that all obstacles within the trail portion will be safety first and age appropriate. We next discussed running speed all on Saturday or Saturday and then again on Sunday. Cathy explained that again for safety reasons of both horse and rider and to shorten the day on Saturday, to hold speed on Saturday and then again Sunday morning, plus it has also been advertised that way from the beginning. Janece then reiterated that, in the UPHA rule book, it was decided long ago that it is left up to the hosting club how they want to run their UPHA show as long as it is within UPHA guidelines. It was discussed that basically it is a 2 day, 2 judge, 2 entry fee show being held on ONE DAY and as Cindy pointed out, only ONE bath too!
NEW BUSINESS
No representative from the Great lakes Arabian Association could make it today but has corresponded at great length with Andi and Andi read a letter from Randy Mattson stating that they have obtained written confirmation from their fair board for grounds rental and have obtained one judge, stalls will be $27.00 for the weekend with one bale of shavings provided, camping available for $20.00 with water and electric. Karen made a motion to accept the dates as a sanctioned UPHA show for August 7 & 8th, 2010 at the Norway fairgrounds, second by Lisa, motion carried. Stall contact person will be Randy Mattson and can be reached at 221-6230. Upon hiring of their final judge, it can be approved by UPHA directors through either an e-mail or phone by the May meeting as stated in the rule book.
Before adjourning, Lisa commented that at the banquet instead of door prizes would it be possible to still ask everyone for a donation but use them as bucket drawings instead or doing a silent auction to try and raise a little money. Everyone was in agreeance.
It was discussed if we should have a May meeting and most people felt we should have a brief meeting on May 2nd in Marquette to finalize volunteers for the members show in July and any remaining questions with other shows. It was then noted that we still need volunteers for various jobs at the members show in July, like ribbon people both days, gates for the p.m. both days and for registration as Madeleine may not be able to be there. We also need a group of some sort to clean stalls on Sunday for $5.00 per stall or it is mandatory that everyone clean their stalls and will be inspected before leaving and you will get your $5.00 back.
Karen made a motion to adjourn at 3:15 p.m, second by Lisa, motion carried. Next meeting will be May 2nd, 2010 at Wahlstroms in Harvey at 2:00 p.m. Andi will contact them.
Respectfully,
UPHA March Meeting Minutes
March 7th, 2010 Wahlstroms in Harvey
The meeting was called to order by President Lisa Anderson at 1:55 p.m. There were 25 people in attendance.
The minutes from the previous meeting were read by Andi, motion to approve minutes as read by Karen, second by Laurie, motion carried. The treasurers report was given by Taana, motion to accept by Andi, second by Joyce, motion carried. Madeleine presented a check for $100.00 on behalf of the MCHC for their sanction fees.
OLD BUSINESS
Members Show in July was covered once again, reiterating that we still need volunteers for some jobs at the show, Andi passed around the job sign up list. Andi also reported that she has received all judges contracts back in the mail and that lodging has been taken care of for the two Escanaba judges at the Econo Lodge, across from the fairgrounds. President Lisa Anderson asked if any members have obtained any class sponsors yet, no sponsors as of yet. Madeleine suggested that if all directors and alternates obtain 2 sponsors, that’s a big help and the remaining classes members can get sponsored. It was also brought up that we should have someone to keep track of sponsors and if they request certain classes; Cindy Johnson volunteered to do this job.
Lisa questioned if we could add Hunter Hack to the Members show as the option class? After some discussion it was decided to add the hunter hack class, Sturgeon River Performance horses will sponsor the class for both days and Lisa Anderson will bring any necessary jumps for the class. Motion was made by Robynne to add, second by Becca, motion carried.
Mary Woodaz has obtained the final Versatility Jr. Award, being Joe’s Auto Body of Munising. ALL 3 versatility and all Hi Point awards have now been sponsored. Lisa reminded everyone to please collect the $$ for the sponsors and turn in a.s.a.p to bring our treasury up in order to pay for upcoming ordering of awards and ribbons.
Discussion then followed regarding the ordering of ribbons for the members show, should we order 1st place ribbons or just 2-5 to save some money? Terri Clarke felt we should order 1-5 ribbons as some first time showers or children enjoy getting a ribbon also and that it’s only fair. Alice suggested dropping to just one streamer ribbons instead of two streamers to save some money also. Alice will check into and report back to Lisa Anderson for ordering.
NEW BUSINESS:
Correspondence:
Andi read a letter from Doreen Pasuello / U.P. Equifest Championship Show committee regarding sanctioning a show on Memorial day weekend. The show proposes to be an AQHA and a UPHA show run together over the weekend; performance being one day and speed the other day. Much discussion followed and many different opinions were expressed. Most members present felt that the first show of the year is already too hectic and disorganized and it would be hard to keep track of points and if people were members or not. Some members felt that it would be too challenging for the younger competitors and that AQHA Youth / Congress team candidates would be going into UPHA youth age groups as “practice” classes. It was also brought up by some members that UPHA works hard to maintain that we are an OPEN association and would then be affiliated with AQHA and could be misleading to potential UPHA members.
Jesie Melchiori from Great Lakes Rodeo and Cathy Calderwood from U.P. Riders 4-H club presented UPHA members and directors with hand outs proposing to do a UPHA double point / 2 judge show along with a cowboy challenge over the 3 day weekend. Again, discussion was held between members with both Cathy and Jessie answering numerous questions regarding what if a tie, stalls, etc..Mary Woodaz did positively comment that UPHA has not sanctioned anything like this in a very long time, only horse shows.
Karen made a motion to accept the U.P. Cowboy Challenge 2010 proposed UPHA date, second by Mary Woodaz, motion carried. It was reiterated by Lisa Anderson to try and hire judges right away and get in touch with UPHA directors and alternates for approval or we can approve at next meeting.
It was then brought up next if the Great lakes Arabian association will be hosting a UPHA show? Andi had corresponded with them a couple of weeks prior to the UPHA meeting but no representative was available at today’s meeting. Terri Clark stated that she thought the rep had to work today but was going to be in touch with someone in UPHA to possibly propose the dates of August 7th & 8th. It was decided that if they approach us at the UPHA April meeting for date and judge approval, that would be fine.
No other New Business or correspondence was brought up. Karen made a motion to adjourn, second by Robynne, motion carried at 2:55 p.m.
Next meeting will be Sunday April 11th (due to the Easter holiday) at 2:00 p.m. at the Great Northern Buffet in Escanaba. Andi has already confirmed the reservations for 1:00 p.m. until 4 p.m.
Respectfully submitted,
Andi
UPHA Meeting MinutesFebruary 7th 2010 2:00 p.m.
Escanaba, Mi
The meeting was called to order by President Lisa Anderson at 1:58 p.m.
Sign in sheet passed around, there were 23 people in attendance. The minutes were read from the previous meeting held on January 3rd; motion to accept the minutes as read by Bobbi Meyer, second by Taana, motion carried.
Treasurer Taana handed out copies of the Treasurers report for all members to view. Taana explained that since opening the new account for both checking and savings, to avoid a service charge in the savings we must have a minimum of $500.00 and we only have $234.19. After some discussion, a motion was made by Karen Hendrickson to accept the report as given and transfer the money from checking to savings to avoid service charges, second by Bobbi, motion carried.
OLD BUSINESS:
UPHA Members Appreciation Show in July
Andi was able to hire Sara Gronski-Medick for Saturday July 10th. Her rates are $275.00 flat rate, no mileage, plus hotel. Andi was also to able to hire David Pansy for Sunday July 11th at a rate of $400.00 flat rate, plus hotel. Motion to approve both judges by Karen, second by Joyce, motion carried. Andi will get appropriate contracts in the mail a.s.a.p. and obtain hotel rooms.
It was then discussed every member trying to obtain a $20.00 sponsor per class and their name be listed on appropriate show bills and on our website. Every member is encouraged to try and do so. Karen also reiterated that all stalls should be paid for by June 1st.
Awards : Lisa Anderson donated 32 neck medals to use as awards for the smaller childrens classes such as lead line and lead line trail and will donate the rest to use for the MCHC show and other possible clubs sanctioning a UPHA show. Lisa Anderson and Janece also purchased brand new high quality t-shirts to use as awards for the remaining day of showing in various color and styles. Motion to approve the purchase and using of t-shirts was made by Madeleine, second by Karen, motion carried. It was also noted that Taana is volunteering her time and donating her camera usage, props etc. for awards for Saturday. We will leave it up to Taana to decide where to take the pictures and what kind of props but Andi does have the UPHA banner if need be.
Judy noted that we never paid the youth group for the cleaning of stalls after the show last year and Janece responded saying that we never received a bill from them. Karen stated that we should pay them for the cleaning of the stalls X $8.00 per stall and $3.00 per tack stall. No motion made as it was a bill from last year and has been brought up at a previous meeting. We also made mention to have them for this coming years show but pay them at the show.
The floor was then given to the MCHC for date and/or judge approval. Andi stated that the MCHC has chosen the dates on June 5th & 6th for their sanctioned UPHA show with Tricia Stutz and Sheila Kisling as their chosen judges. Motion to accept by Laurie, second by Bobbi. Motion carried.
Next the floor was opened up to anyone else for date / judge approval. Mary Lindon from the Great Lakes Arabian Horse Association expressed their interest in hosting a UPHA sanctioned show in Norway Michigan. They explained that they have access to 70 stalls, plenty of camping sites with water/electric/Internet hook ups and bedding for stalls at a charge. They questioned what it takes to host a show and various members explained the sanction fee of $50.00, hiring your own judges and having people to work the show. It was also explained that the profit from the show is theirs and their success rate is very high as UPHA members want their points for year end and would like to see shows held somewhere else for a change. Mary explained that they have hosted numerous shows for years and understand what it will take to put a show on. They will go back to their prospective club members on Tuesday the 9th for date selection and judge selection and will present at our next meeting.
Judy Nelson had a question regarding the color and solid halter classes and feels we need better clarification for the two. It was explained by various members that if you have a color type of breed ie: Appaloosa, Paint or Pinto, you would go in that respective class and if you have s solid color horse, to go in the solid class. For this year, please use your best judgment of your horses color.
Andi & Jackie Hurley presented the revised rule book for 2010 with class changes and additions including a new UPHA cover. Most members liked the new cover but felt we should continue with the current logo and add the other clip art. Karen made a motion to accept the changes and additions to the rule book with the new cover, second by Jackie, motion carried. 100 copies will be made and have available at the next meeting.
Versatility Awards for 2010. Judy nelson reiterated that Double Tee Farms, Tracy Gartland, will again sponsor the Senior Versatility Award. That leaves us with only one more to obtain, the Junior Versatility Award at $125.00. The two Hi-Point awards should also read “ Riteroo Appaloosas” . It is encouraged that all the Versatility Sponsors please try to pay for their sponsors before May 1st and that members try to get the last Versaility Award.
NEW BUSINESS
Carissa informed everyone present of a benefit being organized for Janece Hanycz on March 19th at NMU Jacobetti Center. There will be a spaghetti dinner along with raffle prizes and a silent auction. Andi made a motion for UPHA to donate $50.00 towards a gas card for the silent auction, second by Madeleine, motion carried.
President Lisa Anderson asked the general membership for volunteers for the nominating committee for 2010/2011 officers to be set in motion by May1st. Both Jackie Hurley and Robynne Woodaz volunteered; motion to accept by Joyce, second by ray, motion carried.
The Marquette County Horse Clubs annual tack sale will be held on Saturday March 27th 2010 from 11-2 like last year. Tack sale sheets are available on Mqtchc.net
Any word on the Memorial Day Show? As of today, no one has stepped forward to sponsor any of the shows during Memorial Day.
Karen made a motion to adjourn, second by Andi at 3:20 p.m., motion carried.
Next meeting will be Sunday M<arch 7th 2:00 p.m. at Wahlstroms in Harvey.
Respectfully,
Andi Goriesky
January 3rd, 2010 2:00 PM E.S.T.
Wahlstroms Restaurant in Marquette
The attendance sheet was passed around and there were 28 people in attendance.
The meeting was called to order by President Lisa Anderson at 2:01 pm. Introductions were made of the 2010 UPHA officers and alternates followed by the general attendance.
Minutes from the previous meeting were read by the secretary; motion to approve the minutes as read by Karen Hendrickson, second by Bobbi Meyer, motion carried.
A detailed list was then handed out by the 2009 Treasurer Janece showing the 2009 expenditures and intake. Motion to approve treasurers report by Karen, second by Norm, motion carried. Karen then added that she has not been reimbursed for the award that was purchased for Judy at the banquet; motion made by Andi to reimburse Karen $23.00, second by Lisa Anderson, motion carried.
OLD BUSINESS:
Qualifications for the color class. Both Joyce Meyer and Lisa Anderson brought some literature regarding color / multi color classes. Discussion followed regarding color vs. conformation and the majority felt that conformation must play a fair amount in the judging of the class since it is a halter class. It was then brought up by Cindy that if we add a color class, in all fairness, we should add a solid class as well. Bobbi then suggested and reminded everyone that we are an open association and should make all efforts to accommodate all breeds and registries. Norm then added that we make sure we have all the qualifications form and understandable for all participants. Andi made a motion to add the 2 classes; solid halter class and color halter class, second by Cindy, motion carried. The qualifications will be judged on 60% color and 40% conformation. We will try it this year and fine tune next year if need be. These will be immediately following the halter classes and before the showmanship classes.
Next we discussed the list of approved classes for the surprise class. Many suggestions were made by the general membership and this list was compiled:
Next on the agenda was the rebuilding of the UPHA website. Both Carissa and Amanda showed the membership their websites they built and discussion followed regarding price, availability and information available. We then discussed having classified ads for a price as a means to help pay for the website. Both websites were quite impressive and informative and the general membership decided to go with website #1 for $39.99. Motion was made by Bobbi, second by Karen, motion carried. The UPHA website will be UPHA.net and will be added to show bills, rule books etc..
Versatility and Hi Point awards for the end of the year. Terri Clark has sponsored two of the Hi Point awards and Lisa Anderson of SR Performance Horse has volunteered to sponsor the remaining award at $25.00. Karen Hendrickson of Performance Plus Stables will sponsor the Juvenile Versatility Award; the remaining 2 still need to be sponsored and paid for. It is asked that all members please try to obtain these sponsors. Robynne suggested that we reiterate that the awards are for horse and rider combinations and must make ¾ of the shows.
Next we discussed the UPHA Members show. Andi brought up of possibly re-naming the show “ UPHA Open Show, sponsored by the UPHA Directors & Members” so the general public does not think they must be a member to show. Robynne also then added that this is UPHA 45th year. Discussion followed of where to have the show and some of the attendance felt that the Escanaba area draws more people in and we have use of the indoor arena, while others felt that the expense was too great and the majority, if not all, of the people to work the show is from the Marquette area. Karen made a motion to have the show in Escanaba on the dates of July 10th and 11th, second by Norm, motion carried. Janece will contact the grounds for reservations. Cindy Johnson will contact Dave Moran regarding co-sponsorship of the show as well as the concession stand.
We also then discussed the various jobs that need to be commited to by members for the UPHA Open Show to be successful. Andi also brought up of having it be “ B.Y.O.S.” = bring your own shavings, meaning we would not have the expense of buying them and then hauling then and storing them throughout the weekend. Explained that we would need to make it perfectly clear to all that it is bring your own bedding in all advertisements and that when Karen takes stall reservations, she let everyone know also. Other duties included:
Andi – hire judges
Karen – Stall reservations
Karen will also contact Judy regarding the youth groups from last year to clean stalls.
Lisa A – awards for the weekend, Taana will do pics for 45th anniversary show and some other award for the following day.
Discussion followed regarding having a one day show over two days; pleasure one day and speed the next, possibly over the Memorial Day Weekend. It was questioned if any club or organization had requested those dates yet; no one has come forward as of yet.
NEW BUSINESS:
The Marquette County Horse Club is still discussing show dates and report back at the next meeting.
It was then brought up that the April meeting falls on Easter Sunday. Andi made a motion to change the April meeting to the following Sunday, April 11th 2:00 pm in Escanaba at the Great Northern Buffet.
Andi made a motion to appoint Jackie Hurley as the 2010 Rule Book chairman and make any necessary changes to the new rule book, second by Lisa, motion carried. Andi has the existing rule book in CD form and will assist Jackie with this job.
Andi then let everyone know that she has the appropriate forms for PAC approval and will fill in and send for the 2010 show season and this can be added to the website also. Lisa Anderson will check with OCAP and Arabian associations as well and report at the next meeting.
Karen made a motion to adjourn, second by norm, motion carried. Meeting adjourned at 4:04 pm
The next meeting is Sunday February 7th at 2:00 pm in Escanaba at the Great Northern Buffet (confirmed).
Respectfully submitted,
Andi G
Annual General Membership Meeting
November 21st, 2009 2:00 PM E.S.T. Wahlstroms
The meeting was called to order by President Judy Nelson at 2:13 P.M. There were 36 members in attendance.
Everyone present received an agenda, an official voting ballot and a spreadsheet with the list of classes and overall attendance in each class.
First item on the agenda was the addition or deletion of classes.
1. STALLIONS HALTER CLASSDiscussion on deleting the stallions halter class as the attendance has been very low for quite some time. The possibility was brought up of putting the stallions in with the geldings, majority felt this was not a good idea. Robynne Woodaz made a motion to Grandfather the Stallions halter class and make it an option to each individual club to hold the class or not, no year end award being offered but any stallions previously shown in the class will accumulate points still, second by Madeleine, motion carried. 2. POLE ROLL BACKIt was asked as to why delete this class? Discussion was then held as to the set up time, purchasing flour vs. deleting the class to add another? Decided to keep the class as already is. 3. Adding a COLOR HALTER CLASSMuch discussion followed to what the qualifications would be for this class and how would it be judged. Some members present suggested 80% color and 20% conformation and any horse that can be registered in a color association also ie: Buckskin, Paint, Palomino etc. Robynne made a motion to add the color halter class, second by Jackie Hurley, motion carried. Decided that the directors can decide the final qualifying rules for the class. 4. Adding DICIPLINED RAIL CLASSThere was question from many members present as to exactly what a disciplined rail class is? Lisa Anderson explained to everyone that it is basically rail work but the judge can ask for side passing, counter cantering etc. Members present felt that at this time it would not be a beneficial addition, no motion made to add the class. 5. Adding WORKING HUNTER OR HUNTER HACKThe question was brought up by some members that would we be adding the class just to make it easier for people to qualify for the U.P Equifest Championship Show in September? Decided to leave it as is as our current rule already states that Hunter Hack is a Grand fathered class and any individual club can add it to their show bill, no year end award given. No motion made to add the class. 6. Adding SPEED & ACTION CLASS Judy & Robynne explained to members present what the class is and after some discussion, majority of members decided not to add at this time, no motion made. 7. Adding a SURPRISE CLASSDiscussion followed as to what the class would be and when to add it to the show bill. Both Cindy Johnson & Andi agreed that it could be a nice addition for both pleasure & speed people and just to bring fun back to the show ring. Some members asked what kind of classes could be held and Cindy explained that we could leave it up to each individual club to pick their surprise class from a list of approved classes such as Egg & Spoon, Catalog Race, Dollar Race etc.etc.. It was suggested to add it immediately after the last pleasure class (trail) and right before speed classes. Karen Hendrickson made a motion to add the class, second by Ray Meyer, motion carried. Decided that the directors can combine a list of approved classes. 8. PUTTING A CAP ON PLEASURE & SPEED CLASSES OR YOUTH CLASSESMuch discussion followed regarding clubs being able to make enough money to cover trophy & ribbon costs by putting a cap on the classes. Judy added that in the UPHA rule book it only states that the class fee cannot exceed $5.00 and that if any individual club wants to put a cap on them or make the fees less they can. It was suggested that when the secretary mails out show packets, to make sure it is outlined they can use their discretion for entry fees. No motion made. 9. VERSATILITY AWARD VS. HI POINT AWARD / YEAR ENDLisa Anderson suggested having one (1) overall Hi Point Award for horse & rider combo. Most members felt that it would not be fair if one person goes in many classes and that generally, youth would not have a chance. Karen pointed out that the versatility class encourages riders to go in classes they generally would not go in and thus giving the club hosting the show extra money. Terrie Clark suggested if a hi point is added, can it be sponsored just like the versatility is but for maybe $25.00 each. Robynne Woodaz made a motion to keep the Versatility Award as is and adding a High Point award to each age division, second by Lisa Anderson, motion carried. 10. UPHA MONTHLY MEETING DATES & TIMESTerri Clarke started the discussion asking can we please keep at least one monthly meeting in Escanaba as it is easier for her to make it. Robynne asked is it necessary to have a meeting every month during the winter? After much discussion, it was decided to keep the meeting schedule as is starting in January until April, may optional as stated in our current rule book. Show dates & judges must still be submitted BY the March meeting. Discussion then followed regarding the rotating of meeting places between Marquette and Escanaba and possibly Houghton. Karen stated that she did not want to travel to Houghton for meetings and both Lisa Anderson & Taana stated that they do not mind traveling to Marquette & Escanaba for meetings. Decided to leave the meeting places as is; first meeting in January in Marquette, either Wahlstroms or Bonanza, February in Escanaba at The Great Northern Buffet, March in Marquette again and April in Escanaba. May will be decided upon closer to the time. Andi will check with Wahlstroms & Bonanza and Terrie Clark will check with Great Northern Buffet. Meeting date was discussed next. After much discussion, it was felt that Sundays worked better for most people and that 2:00 would be easier for people who travel. Joyce Meyer made a motion to change the meetings to the 1st Sunday of the month at 2:00 P.M., E.S.T. second by Jackie Hurley, motion carried. 11. UPHA WEBSITEKaren relayed a message from Brandi Rolling ( who has been involved in the managing of the current website) that she has not received the information in the correct format to update the website. Andi then added that the directors & alternates haven’t been corrected in 2 years and our UPHA website should possibly have our registration forms available and possibly UPECS qualifying forms to make it easier for people to sign up for classes. Both Amanda and Carissa Schwemin volunteered to design and manage a new UPHA website or update & maintain the current website. After some more discussion regarding whether or not the “ UPHA” name would be taken already or if we could do a Yahoo or Facebook website, it was decided to cancel the current website and both Carissa and Amanda will check into the cost and/or availability of the UPHA name and report back at the next meeting. Karen will let Brandi know to cancel the current UPHA website. Motion was made by Joyce to cancel the current website, second by Andi, motion carried. 12. HELMET RULEMontana Lotterman commented that she’d like to see the helmet rule dropped and leave it optional for the rider. Discussion followed regarding insurance liability issues and the importance of wearing a helmet for overall safety reasons. Decided to leave the helmet rule as is: Mandatory for riders 18 & under. That concluded the agenda items up for discussion/voting. The floor was then opened up for any members who had any other suggestions or additions or deletions. Madeleine suggested deleting the Lead Line Trail class as it takes time to set up and get every rider through the class. Cameron Calderwood commented that she started out in lead line and lead line trail and she felt it was easier for the young kids. It was decided to leave it as is but to try to make it as similar to mini trail as we can for ease up set up time. Andi commented that she received letters from 2 different judges from the 2009 show season stating they felt we should re-think our rule for the Horsemanship & Equitation classes to shorten up the day. Currently, we require a pattern and both ways of rail work; it was suggested we require a pattern and one way of rail work. Andi made a motion to change the rule, require a pattern and one way of rail work, judges discretion as to pattern first or last, second by Ray Meyer, motion carried. Andi relayed a suggestion from a non-present member of possibly changing the age groups. Janece felt that we’ve changed the age groups too many times and should leave as is. Robyyne suggested we try to keep the age groups as consistent with local fair age groups and Terri Clark agreed. After lengthy discussion, it was decided to leave as is for now. Cindy brought up the suggestion of having Trail class held in a different location and possibly appointing someone to judge the class to try and shorten up the day also. Judy felt that we’ve tried this before and some show grounds don’t have adequate space to set up in a different location. Decided that if it can be set up in a different location without any one practicing, that will work but will be judged by the hired judge. No motion made. Terri Clark asked if individual classes can be sponsored and Laurie Samppala explained that it is up to the individual club to seek their own sponsors to cover costs for award. Robynne pointed out that if we are having a UPHA Members Show, I should be voted on. Motion made by Terrie Clark to have a Members Show, second by Norm, motion carried. President Judy Nelson, then asked if anyone had anything else up for discussion. General voting done. (4:15 p.m.) Before the voting for officers will proceed, Judy explained that Joyce Hoskins, on the ballot for an alternate, will not be able to fulfill the obligation and to please remove her from the ballot. Judy also asked everyone to please remove her name from the ballot as she will not be able to make Sunday afternoon meetings. Janece also then explained that we need 7 Directors for tax purposes and for our non exempt status. It was suggested by Judy that of the alternates on the ballot, to pick the highest votes as the 7th director, all agreed. Jackie Hurley made a motion to change the ruling to 7 directors, second by Norm, motion carried. Judy also reminded everyone present that you MUST be a paid UPHA member and 18 years and older to vote. The ballots will be turned in to one person chosen by the president for tallying . VOTING FOR UPHA 2010 DIRECTORS & ALTERNATES President – Lisa Anderson Vice President – Karen Hendrickson Secretary – Andi Goriesky Treasurer – Taana Kallinen Point Secretary – Jackie Hurley Assistant Point Secretary – Robyyne Woodaz Alternates are as follows: Cindy Johnson Bobbi Meyer Joyce Meyer Norm Johnson Madeleine Zimmerman Tammy Carello The 7th Director will be Cindy Johnson. Joyce Meyer made a motion to destroy the ballots, second by Karen, motion carried. Motion to adjourn the meeting by Karen Hendrickson, second by Terri Clark, motion carried. Meeting adjourned at 4:40 P.M. The next UPHA meeting will be January 3rd, 2010 at Wahlstroms Restaurant in Marquette at 2:00 pm E.S.T. Respectfully submitted, Andi GorieskyUPHA Secretary
Wednesday June 30th 9:30 a.m. e.s.t.
President Lisa Anderson called a special directors meeting via telephone regarding the cancellation of the GLAHA / UPHA show on August 7th & 8th, 2010. The Great Lakes Rodeo would like to pick up that date and hold a one day, double point show being held at the Marquette County Fairgrounds on Saturday August 7th, and the second day of speed held on Sunday August 8th starting at 8;30 a.m. e.s.t.
President Lisa Anderson received verbal votes from the following directors:
President / Lisa Anderson “yes”
Vice Pres / Karen Hendrickson “yes”
Treasurer / Taana ‘yes”
Secretary / Andi “yes”
Point Sec / Jackie “yes”
Asst P.S. / Robynne “yes”
UPHA Directors have approved the Great Lakes Rodeo UPHA dates of August 7th & 8th, 2010 for a one day, double point show by majority of votes. Judges to be announced.
Tentative judges based on prior UPHA approval are:
Jodi Zuelsdorf ( already approved for Norway show)
Nikki Butler (already approved for Norway show)
Holly Osbourne
Any inquiries regarding these changes can be directed to President Lisa Anderson at 906-370-9266.
Special UPHA Directors Meeting
Sunday June 6th 2010 10:00 a.m.
Meeting was called to order in the registration booth at the Marquette County fairgrounds by President Lisa Anderson at 10:00 a.m. e.s.t. Directors present were Lisa, Karen, Andi, Jackie, Robynne and alternates Cindy, Norm, Tammy Carello, Maddie and Joyce.
The meeting was called regarding the weather conditions and condition of the ring. Todays judge made the suggestion to cancel Hunter Hack for safety reasons and since it’s an optional class, that does not need to be voted on and approved by UPHA directors. It does however state in the rule book on page 19 for English equitation and on page 21 for western horsemanship, that riders must go at a walk, trot and lope one way of the ring and individual pattern work prior to rail work. The judge has asked to perform individual pattern work while on the rail for safety reasons and the condition of the inner portion of the ring.
Karen made the motion to comply with the judges request for pattern work, second by Jackie, motion carried. Mini trail and lead line trail will be held directly outside the ring, also for safety reasons. Decided that we will make no decisions regarding reining and western riding at this time and see what the weather does.
Karen made the motion to adjourn, second by Cindy at 10:08 a.m., motion carried.
UPHA May 2nd, 2010
Meeting Minutes Wahlstroms 2:00 p.m.
The meeting was called to order at 1:55 p.m. at Wahlstroms Restaurant in Marquette. There were 20 people in attendance. All directors were present with the exception of the Asst. Point Secretary, but an alternate, Cindy Johnson was available.
The minutes from the previous meeting were read with the corrections; motion to accept by Taana, second by Karen, motion carried.
The treasurers report was then read by Taana, including a check returned for $100.00 plus the service fee and the check from the ribbon order clearing, leaving a balance of $630.30 in the checking, no change in the savings. Motion to accept y Andi, second by Jackie, motion carried.
OLD BUSINESS:
Andi has the amendments for the current rule books done but forgot them at home and will get to Karen this week. Current rule books with amendments have been mailed to all judges for this year.
The job sign up sheet has been passed around again and “open” jobs highlighted. Everyone was encouraged to sign up for some sort of a job so things don’t fall on the same people.
There is a boy scout group in Escanaba that may be interested in cleaning of grounds after the show; $5.00 per stall, $3.00 per tack stall and $50.00 additional for grounds clean up. They will let me know in the near future. If not, there is another Marquette boy scout group who may be interested.
Andi brought up about UPHA using the MCHC’s wireless microphone for the announcing of gait changes during the show by the ringmaster and having the announcer announce only the placings and everyone agreed to give it a try. Cindy just made mention that it may not be compatible with the loud speaker system there.
Lisa Anderson stated that she’s been in contact with the GLAHA Assoc regarding theor UPHA open show in Norway and their judges they picked are Nikki Butler from Madison, Wisconsin and Jodi Zuelsdorf from Merril, Wisconsin. Jackie made a motion to accept both judges, second by Andi, motion carried. Lisa will continue to correspond with Randy regarding stall reservation. A list was sent around with everyone writing their desired number of stalls down but still encouraged to contact GLAHA themselves.
NEW BUSINESS:
Lisa announced that written nominations can now be accepted for UPHA officers and may be turned into the nomination committee; Robynne Woodaz or Jackie Hurley.
Carissa has available dates for the UPHA awards banquet and presented with Saturday October 9th, 2010 at Wahlstroms in Harvey. Andi made a motion to accept, second by Jackie.
Karen reported that the 4-H Horse College will be held Saturday May 15th at Willow Farm in Harvey and that any non-profit group could have a table there and she would be there for UPHA to sign new members up and have rule books available if anyone would like to be there with her.
Jackie Hurley asked if UPHA would once again sponsor 2 classes at the youth horse show at the U.P. State Fair in Escanaba; Andi made a motion to sponsor the 2 classes, second by Karen, motion carried.
Karen will check with Cathy Waller and Cathy Calderwood in regards to working registration at the members Show in July and Andi will check with Jesie Melchiori.
Terri Clarke wanted to let everyone know that Jill McDermott has rescued 19 Arabian horses ( six now left) and is wondering if any trainers are willing to donate approximately 100 hours of training to re-home these animals. If interested, please contact Jill at 280-0415 or food4ourhorses.com .
Andi wanted to let every9one know that she will put together a list of all jobs signed up for at the members show and e-mail it out to everyone and update as they occur.
Andi made a motion to set the November Annual Membership meeting for November 14, 2010 at Wahlstroms in Harvey, second by Karen, motion carried. Andi will make arrangements.
Karen made a motion to adjourn at 2:40 p.m. second by Cindy, motion carried. There is no meeting set until October unless the directors deem necessary. \
Respectfully,
Andi Goriesky
UPHA MEETING MINUTES
APRILL 11TH, 2010
GREAT NORTHERN BUFFET IN ESCANABA
The meeting was called to order at 2:03 p.m. e.s.t. and there were 23 people in attendance.
Minutes were read from the previous meeting, motion to accept by Cindy, second by Jackie, motion carried. Taana gave the Treasurer report showing we have $1158.00 in the checking and $500.04 in the savings. Motion to accept by Karen, second by Robynne, motion carried.
Before we moved on to old business, Judy Nelson had a few comments to make regarding making motions and seconding at UPHA meetings, stating that only directors should be making motions and seconding at meetings and that alternates can only be doing so if they are taking a directors place at the meeting. She also made note that members may only vote at the annual meeting in November. A correction needs to be added to the current rule book inserted in Article V “Officers” section A, at the end of the description, add “ no alternate will have nominating or voting powers unless they are representing an absent director at a regular monthly meeting. Jackie made the motion to correct, second by Karen, motion carried. Judy also wanted to note that a correction needs to be made in the new rule book regarding Article IV (6), section D. “a quorum shall be ¾ of the paid directors present”, not paid members. Jackie again made the motion to make changes, second by Karen, motion carried. Judy did however comment though on how nice the new cover for the rule book is.
OLD BUSINESS
Members Show in July. Cindy reported that we have 17 classes sponsored so far and that a big thank you goes out to Carissa for obtaining a lot of them! We want to remind everyone to still try and obtain more sponsors and give the business name to Cindy to keep track of and the $ goes to Taana.
Next we discussed adding the stallions halter class as an optional class and it was felt not to add at this time as the number of stallions is too low. If someone shows up with a stallion, they can go in the multi, solid or any performance or speed classes.
Madeleine reported that the ribbons have been ordered and a bill was given to Taana for $725.70.
Andi then read correspondence from a UPHA member stating they did not agree with directors approving a UPHA double point show over Memorial Day Weekend because there are too many graduations etc. and if someone misses that particular show, it could harm them for points for the year.
We then brought up that we need a volunteer to pick and order the Versatility Awards for 2010 and Robyyne excitedly offered to do it!
Next we discussed the finalizing plans for the UP Cowboy challenge taking place over Memorial Day weekend. Jesie presented a check to Taana for $100.00 for the sanction fees and Cathy Calderwood presented Andi with copies of the approved judges signed contracts. Cathy went on to explain that all obstacles within the trail portion will be safety first and age appropriate. We next discussed running speed all on Saturday or Saturday and then again on Sunday. Cathy explained that again for safety reasons of both horse and rider and to shorten the day on Saturday, to hold speed on Saturday and then again Sunday morning, plus it has also been advertised that way from the beginning. Janece then reiterated that, in the UPHA rule book, it was decided long ago that it is left up to the hosting club how they want to run their UPHA show as long as it is within UPHA guidelines. It was discussed that basically it is a 2 day, 2 judge, 2 entry fee show being held on ONE DAY and as Cindy pointed out, only ONE bath too!
NEW BUSINESS
No representative from the Great lakes Arabian Association could make it today but has corresponded at great length with Andi and Andi read a letter from Randy Mattson stating that they have obtained written confirmation from their fair board for grounds rental and have obtained one judge, stalls will be $27.00 for the weekend with one bale of shavings provided, camping available for $20.00 with water and electric. Karen made a motion to accept the dates as a sanctioned UPHA show for August 7 & 8th, 2010 at the Norway fairgrounds, second by Lisa, motion carried. Stall contact person will be Randy Mattson and can be reached at 221-6230. Upon hiring of their final judge, it can be approved by UPHA directors through either an e-mail or phone by the May meeting as stated in the rule book.
Before adjourning, Lisa commented that at the banquet instead of door prizes would it be possible to still ask everyone for a donation but use them as bucket drawings instead or doing a silent auction to try and raise a little money. Everyone was in agreeance.
It was discussed if we should have a May meeting and most people felt we should have a brief meeting on May 2nd in Marquette to finalize volunteers for the members show in July and any remaining questions with other shows. It was then noted that we still need volunteers for various jobs at the members show in July, like ribbon people both days, gates for the p.m. both days and for registration as Madeleine may not be able to be there. We also need a group of some sort to clean stalls on Sunday for $5.00 per stall or it is mandatory that everyone clean their stalls and will be inspected before leaving and you will get your $5.00 back.
Karen made a motion to adjourn at 3:15 p.m, second by Lisa, motion carried. Next meeting will be May 2nd, 2010 at Wahlstroms in Harvey at 2:00 p.m. Andi will contact them.
Respectfully,
UPHA March Meeting Minutes
March 7th, 2010 Wahlstroms in Harvey
The meeting was called to order by President Lisa Anderson at 1:55 p.m. There were 25 people in attendance.
The minutes from the previous meeting were read by Andi, motion to approve minutes as read by Karen, second by Laurie, motion carried. The treasurers report was given by Taana, motion to accept by Andi, second by Joyce, motion carried. Madeleine presented a check for $100.00 on behalf of the MCHC for their sanction fees.
OLD BUSINESS
Members Show in July was covered once again, reiterating that we still need volunteers for some jobs at the show, Andi passed around the job sign up list. Andi also reported that she has received all judges contracts back in the mail and that lodging has been taken care of for the two Escanaba judges at the Econo Lodge, across from the fairgrounds. President Lisa Anderson asked if any members have obtained any class sponsors yet, no sponsors as of yet. Madeleine suggested that if all directors and alternates obtain 2 sponsors, that’s a big help and the remaining classes members can get sponsored. It was also brought up that we should have someone to keep track of sponsors and if they request certain classes; Cindy Johnson volunteered to do this job.
Lisa questioned if we could add Hunter Hack to the Members show as the option class? After some discussion it was decided to add the hunter hack class, Sturgeon River Performance horses will sponsor the class for both days and Lisa Anderson will bring any necessary jumps for the class. Motion was made by Robynne to add, second by Becca, motion carried.
Mary Woodaz has obtained the final Versatility Jr. Award, being Joe’s Auto Body of Munising. ALL 3 versatility and all Hi Point awards have now been sponsored. Lisa reminded everyone to please collect the $$ for the sponsors and turn in a.s.a.p to bring our treasury up in order to pay for upcoming ordering of awards and ribbons.
Discussion then followed regarding the ordering of ribbons for the members show, should we order 1st place ribbons or just 2-5 to save some money? Terri Clarke felt we should order 1-5 ribbons as some first time showers or children enjoy getting a ribbon also and that it’s only fair. Alice suggested dropping to just one streamer ribbons instead of two streamers to save some money also. Alice will check into and report back to Lisa Anderson for ordering.
NEW BUSINESS:
Correspondence:
Andi read a letter from Doreen Pasuello / U.P. Equifest Championship Show committee regarding sanctioning a show on Memorial day weekend. The show proposes to be an AQHA and a UPHA show run together over the weekend; performance being one day and speed the other day. Much discussion followed and many different opinions were expressed. Most members present felt that the first show of the year is already too hectic and disorganized and it would be hard to keep track of points and if people were members or not. Some members felt that it would be too challenging for the younger competitors and that AQHA Youth / Congress team candidates would be going into UPHA youth age groups as “practice” classes. It was also brought up by some members that UPHA works hard to maintain that we are an OPEN association and would then be affiliated with AQHA and could be misleading to potential UPHA members.
Jesie Melchiori from Great Lakes Rodeo and Cathy Calderwood from U.P. Riders 4-H club presented UPHA members and directors with hand outs proposing to do a UPHA double point / 2 judge show along with a cowboy challenge over the 3 day weekend. Again, discussion was held between members with both Cathy and Jessie answering numerous questions regarding what if a tie, stalls, etc..Mary Woodaz did positively comment that UPHA has not sanctioned anything like this in a very long time, only horse shows.
Karen made a motion to accept the U.P. Cowboy Challenge 2010 proposed UPHA date, second by Mary Woodaz, motion carried. It was reiterated by Lisa Anderson to try and hire judges right away and get in touch with UPHA directors and alternates for approval or we can approve at next meeting.
It was then brought up next if the Great lakes Arabian association will be hosting a UPHA show? Andi had corresponded with them a couple of weeks prior to the UPHA meeting but no representative was available at today’s meeting. Terri Clark stated that she thought the rep had to work today but was going to be in touch with someone in UPHA to possibly propose the dates of August 7th & 8th. It was decided that if they approach us at the UPHA April meeting for date and judge approval, that would be fine.
No other New Business or correspondence was brought up. Karen made a motion to adjourn, second by Robynne, motion carried at 2:55 p.m.
Next meeting will be Sunday April 11th (due to the Easter holiday) at 2:00 p.m. at the Great Northern Buffet in Escanaba. Andi has already confirmed the reservations for 1:00 p.m. until 4 p.m.
Respectfully submitted,
Andi
UPHA Meeting MinutesFebruary 7th 2010 2:00 p.m.
Escanaba, Mi
The meeting was called to order by President Lisa Anderson at 1:58 p.m.
Sign in sheet passed around, there were 23 people in attendance. The minutes were read from the previous meeting held on January 3rd; motion to accept the minutes as read by Bobbi Meyer, second by Taana, motion carried.
Treasurer Taana handed out copies of the Treasurers report for all members to view. Taana explained that since opening the new account for both checking and savings, to avoid a service charge in the savings we must have a minimum of $500.00 and we only have $234.19. After some discussion, a motion was made by Karen Hendrickson to accept the report as given and transfer the money from checking to savings to avoid service charges, second by Bobbi, motion carried.
OLD BUSINESS:
UPHA Members Appreciation Show in July
Andi was able to hire Sara Gronski-Medick for Saturday July 10th. Her rates are $275.00 flat rate, no mileage, plus hotel. Andi was also to able to hire David Pansy for Sunday July 11th at a rate of $400.00 flat rate, plus hotel. Motion to approve both judges by Karen, second by Joyce, motion carried. Andi will get appropriate contracts in the mail a.s.a.p. and obtain hotel rooms.
It was then discussed every member trying to obtain a $20.00 sponsor per class and their name be listed on appropriate show bills and on our website. Every member is encouraged to try and do so. Karen also reiterated that all stalls should be paid for by June 1st.
Awards : Lisa Anderson donated 32 neck medals to use as awards for the smaller childrens classes such as lead line and lead line trail and will donate the rest to use for the MCHC show and other possible clubs sanctioning a UPHA show. Lisa Anderson and Janece also purchased brand new high quality t-shirts to use as awards for the remaining day of showing in various color and styles. Motion to approve the purchase and using of t-shirts was made by Madeleine, second by Karen, motion carried. It was also noted that Taana is volunteering her time and donating her camera usage, props etc. for awards for Saturday. We will leave it up to Taana to decide where to take the pictures and what kind of props but Andi does have the UPHA banner if need be.
Judy noted that we never paid the youth group for the cleaning of stalls after the show last year and Janece responded saying that we never received a bill from them. Karen stated that we should pay them for the cleaning of the stalls X $8.00 per stall and $3.00 per tack stall. No motion made as it was a bill from last year and has been brought up at a previous meeting. We also made mention to have them for this coming years show but pay them at the show.
The floor was then given to the MCHC for date and/or judge approval. Andi stated that the MCHC has chosen the dates on June 5th & 6th for their sanctioned UPHA show with Tricia Stutz and Sheila Kisling as their chosen judges. Motion to accept by Laurie, second by Bobbi. Motion carried.
Next the floor was opened up to anyone else for date / judge approval. Mary Lindon from the Great Lakes Arabian Horse Association expressed their interest in hosting a UPHA sanctioned show in Norway Michigan. They explained that they have access to 70 stalls, plenty of camping sites with water/electric/Internet hook ups and bedding for stalls at a charge. They questioned what it takes to host a show and various members explained the sanction fee of $50.00, hiring your own judges and having people to work the show. It was also explained that the profit from the show is theirs and their success rate is very high as UPHA members want their points for year end and would like to see shows held somewhere else for a change. Mary explained that they have hosted numerous shows for years and understand what it will take to put a show on. They will go back to their prospective club members on Tuesday the 9th for date selection and judge selection and will present at our next meeting.
Judy Nelson had a question regarding the color and solid halter classes and feels we need better clarification for the two. It was explained by various members that if you have a color type of breed ie: Appaloosa, Paint or Pinto, you would go in that respective class and if you have s solid color horse, to go in the solid class. For this year, please use your best judgment of your horses color.
Andi & Jackie Hurley presented the revised rule book for 2010 with class changes and additions including a new UPHA cover. Most members liked the new cover but felt we should continue with the current logo and add the other clip art. Karen made a motion to accept the changes and additions to the rule book with the new cover, second by Jackie, motion carried. 100 copies will be made and have available at the next meeting.
Versatility Awards for 2010. Judy nelson reiterated that Double Tee Farms, Tracy Gartland, will again sponsor the Senior Versatility Award. That leaves us with only one more to obtain, the Junior Versatility Award at $125.00. The two Hi-Point awards should also read “ Riteroo Appaloosas” . It is encouraged that all the Versatility Sponsors please try to pay for their sponsors before May 1st and that members try to get the last Versaility Award.
NEW BUSINESS
Carissa informed everyone present of a benefit being organized for Janece Hanycz on March 19th at NMU Jacobetti Center. There will be a spaghetti dinner along with raffle prizes and a silent auction. Andi made a motion for UPHA to donate $50.00 towards a gas card for the silent auction, second by Madeleine, motion carried.
President Lisa Anderson asked the general membership for volunteers for the nominating committee for 2010/2011 officers to be set in motion by May1st. Both Jackie Hurley and Robynne Woodaz volunteered; motion to accept by Joyce, second by ray, motion carried.
The Marquette County Horse Clubs annual tack sale will be held on Saturday March 27th 2010 from 11-2 like last year. Tack sale sheets are available on Mqtchc.net
Any word on the Memorial Day Show? As of today, no one has stepped forward to sponsor any of the shows during Memorial Day.
Karen made a motion to adjourn, second by Andi at 3:20 p.m., motion carried.
Next meeting will be Sunday M<arch 7th 2:00 p.m. at Wahlstroms in Harvey.
Respectfully,
Andi Goriesky
January 3rd, 2010 2:00 PM E.S.T.
Wahlstroms Restaurant in Marquette
The attendance sheet was passed around and there were 28 people in attendance.
The meeting was called to order by President Lisa Anderson at 2:01 pm. Introductions were made of the 2010 UPHA officers and alternates followed by the general attendance.
Minutes from the previous meeting were read by the secretary; motion to approve the minutes as read by Karen Hendrickson, second by Bobbi Meyer, motion carried.
A detailed list was then handed out by the 2009 Treasurer Janece showing the 2009 expenditures and intake. Motion to approve treasurers report by Karen, second by Norm, motion carried. Karen then added that she has not been reimbursed for the award that was purchased for Judy at the banquet; motion made by Andi to reimburse Karen $23.00, second by Lisa Anderson, motion carried.
OLD BUSINESS:
Qualifications for the color class. Both Joyce Meyer and Lisa Anderson brought some literature regarding color / multi color classes. Discussion followed regarding color vs. conformation and the majority felt that conformation must play a fair amount in the judging of the class since it is a halter class. It was then brought up by Cindy that if we add a color class, in all fairness, we should add a solid class as well. Bobbi then suggested and reminded everyone that we are an open association and should make all efforts to accommodate all breeds and registries. Norm then added that we make sure we have all the qualifications form and understandable for all participants. Andi made a motion to add the 2 classes; solid halter class and color halter class, second by Cindy, motion carried. The qualifications will be judged on 60% color and 40% conformation. We will try it this year and fine tune next year if need be. These will be immediately following the halter classes and before the showmanship classes.
Next we discussed the list of approved classes for the surprise class. Many suggestions were made by the general membership and this list was compiled:
- Egg & Spoon
- Ride A Buck Bareback 50% payback
- Catalog Race
- Boot race
- Speed & Action
- Bubble Gum Race
- Soap Race
- Diciplined Rail
- Musical Buckets
- Tennis Ball Race
Next on the agenda was the rebuilding of the UPHA website. Both Carissa and Amanda showed the membership their websites they built and discussion followed regarding price, availability and information available. We then discussed having classified ads for a price as a means to help pay for the website. Both websites were quite impressive and informative and the general membership decided to go with website #1 for $39.99. Motion was made by Bobbi, second by Karen, motion carried. The UPHA website will be UPHA.net and will be added to show bills, rule books etc..
Versatility and Hi Point awards for the end of the year. Terri Clark has sponsored two of the Hi Point awards and Lisa Anderson of SR Performance Horse has volunteered to sponsor the remaining award at $25.00. Karen Hendrickson of Performance Plus Stables will sponsor the Juvenile Versatility Award; the remaining 2 still need to be sponsored and paid for. It is asked that all members please try to obtain these sponsors. Robynne suggested that we reiterate that the awards are for horse and rider combinations and must make ¾ of the shows.
Next we discussed the UPHA Members show. Andi brought up of possibly re-naming the show “ UPHA Open Show, sponsored by the UPHA Directors & Members” so the general public does not think they must be a member to show. Robynne also then added that this is UPHA 45th year. Discussion followed of where to have the show and some of the attendance felt that the Escanaba area draws more people in and we have use of the indoor arena, while others felt that the expense was too great and the majority, if not all, of the people to work the show is from the Marquette area. Karen made a motion to have the show in Escanaba on the dates of July 10th and 11th, second by Norm, motion carried. Janece will contact the grounds for reservations. Cindy Johnson will contact Dave Moran regarding co-sponsorship of the show as well as the concession stand.
We also then discussed the various jobs that need to be commited to by members for the UPHA Open Show to be successful. Andi also brought up of having it be “ B.Y.O.S.” = bring your own shavings, meaning we would not have the expense of buying them and then hauling then and storing them throughout the weekend. Explained that we would need to make it perfectly clear to all that it is bring your own bedding in all advertisements and that when Karen takes stall reservations, she let everyone know also. Other duties included:
Andi – hire judges
Karen – Stall reservations
Karen will also contact Judy regarding the youth groups from last year to clean stalls.
Lisa A – awards for the weekend, Taana will do pics for 45th anniversary show and some other award for the following day.
Discussion followed regarding having a one day show over two days; pleasure one day and speed the next, possibly over the Memorial Day Weekend. It was questioned if any club or organization had requested those dates yet; no one has come forward as of yet.
NEW BUSINESS:
The Marquette County Horse Club is still discussing show dates and report back at the next meeting.
It was then brought up that the April meeting falls on Easter Sunday. Andi made a motion to change the April meeting to the following Sunday, April 11th 2:00 pm in Escanaba at the Great Northern Buffet.
Andi made a motion to appoint Jackie Hurley as the 2010 Rule Book chairman and make any necessary changes to the new rule book, second by Lisa, motion carried. Andi has the existing rule book in CD form and will assist Jackie with this job.
Andi then let everyone know that she has the appropriate forms for PAC approval and will fill in and send for the 2010 show season and this can be added to the website also. Lisa Anderson will check with OCAP and Arabian associations as well and report at the next meeting.
Karen made a motion to adjourn, second by norm, motion carried. Meeting adjourned at 4:04 pm
The next meeting is Sunday February 7th at 2:00 pm in Escanaba at the Great Northern Buffet (confirmed).
Respectfully submitted,
Andi G
Annual General Membership Meeting
November 21st, 2009 2:00 PM E.S.T. Wahlstroms
The meeting was called to order by President Judy Nelson at 2:13 P.M. There were 36 members in attendance.
Everyone present received an agenda, an official voting ballot and a spreadsheet with the list of classes and overall attendance in each class.
First item on the agenda was the addition or deletion of classes.
1. STALLIONS HALTER CLASSDiscussion on deleting the stallions halter class as the attendance has been very low for quite some time. The possibility was brought up of putting the stallions in with the geldings, majority felt this was not a good idea. Robynne Woodaz made a motion to Grandfather the Stallions halter class and make it an option to each individual club to hold the class or not, no year end award being offered but any stallions previously shown in the class will accumulate points still, second by Madeleine, motion carried. 2. POLE ROLL BACKIt was asked as to why delete this class? Discussion was then held as to the set up time, purchasing flour vs. deleting the class to add another? Decided to keep the class as already is. 3. Adding a COLOR HALTER CLASSMuch discussion followed to what the qualifications would be for this class and how would it be judged. Some members present suggested 80% color and 20% conformation and any horse that can be registered in a color association also ie: Buckskin, Paint, Palomino etc. Robynne made a motion to add the color halter class, second by Jackie Hurley, motion carried. Decided that the directors can decide the final qualifying rules for the class. 4. Adding DICIPLINED RAIL CLASSThere was question from many members present as to exactly what a disciplined rail class is? Lisa Anderson explained to everyone that it is basically rail work but the judge can ask for side passing, counter cantering etc. Members present felt that at this time it would not be a beneficial addition, no motion made to add the class. 5. Adding WORKING HUNTER OR HUNTER HACKThe question was brought up by some members that would we be adding the class just to make it easier for people to qualify for the U.P Equifest Championship Show in September? Decided to leave it as is as our current rule already states that Hunter Hack is a Grand fathered class and any individual club can add it to their show bill, no year end award given. No motion made to add the class. 6. Adding SPEED & ACTION CLASS Judy & Robynne explained to members present what the class is and after some discussion, majority of members decided not to add at this time, no motion made. 7. Adding a SURPRISE CLASSDiscussion followed as to what the class would be and when to add it to the show bill. Both Cindy Johnson & Andi agreed that it could be a nice addition for both pleasure & speed people and just to bring fun back to the show ring. Some members asked what kind of classes could be held and Cindy explained that we could leave it up to each individual club to pick their surprise class from a list of approved classes such as Egg & Spoon, Catalog Race, Dollar Race etc.etc.. It was suggested to add it immediately after the last pleasure class (trail) and right before speed classes. Karen Hendrickson made a motion to add the class, second by Ray Meyer, motion carried. Decided that the directors can combine a list of approved classes. 8. PUTTING A CAP ON PLEASURE & SPEED CLASSES OR YOUTH CLASSESMuch discussion followed regarding clubs being able to make enough money to cover trophy & ribbon costs by putting a cap on the classes. Judy added that in the UPHA rule book it only states that the class fee cannot exceed $5.00 and that if any individual club wants to put a cap on them or make the fees less they can. It was suggested that when the secretary mails out show packets, to make sure it is outlined they can use their discretion for entry fees. No motion made. 9. VERSATILITY AWARD VS. HI POINT AWARD / YEAR ENDLisa Anderson suggested having one (1) overall Hi Point Award for horse & rider combo. Most members felt that it would not be fair if one person goes in many classes and that generally, youth would not have a chance. Karen pointed out that the versatility class encourages riders to go in classes they generally would not go in and thus giving the club hosting the show extra money. Terrie Clark suggested if a hi point is added, can it be sponsored just like the versatility is but for maybe $25.00 each. Robynne Woodaz made a motion to keep the Versatility Award as is and adding a High Point award to each age division, second by Lisa Anderson, motion carried. 10. UPHA MONTHLY MEETING DATES & TIMESTerri Clarke started the discussion asking can we please keep at least one monthly meeting in Escanaba as it is easier for her to make it. Robynne asked is it necessary to have a meeting every month during the winter? After much discussion, it was decided to keep the meeting schedule as is starting in January until April, may optional as stated in our current rule book. Show dates & judges must still be submitted BY the March meeting. Discussion then followed regarding the rotating of meeting places between Marquette and Escanaba and possibly Houghton. Karen stated that she did not want to travel to Houghton for meetings and both Lisa Anderson & Taana stated that they do not mind traveling to Marquette & Escanaba for meetings. Decided to leave the meeting places as is; first meeting in January in Marquette, either Wahlstroms or Bonanza, February in Escanaba at The Great Northern Buffet, March in Marquette again and April in Escanaba. May will be decided upon closer to the time. Andi will check with Wahlstroms & Bonanza and Terrie Clark will check with Great Northern Buffet. Meeting date was discussed next. After much discussion, it was felt that Sundays worked better for most people and that 2:00 would be easier for people who travel. Joyce Meyer made a motion to change the meetings to the 1st Sunday of the month at 2:00 P.M., E.S.T. second by Jackie Hurley, motion carried. 11. UPHA WEBSITEKaren relayed a message from Brandi Rolling ( who has been involved in the managing of the current website) that she has not received the information in the correct format to update the website. Andi then added that the directors & alternates haven’t been corrected in 2 years and our UPHA website should possibly have our registration forms available and possibly UPECS qualifying forms to make it easier for people to sign up for classes. Both Amanda and Carissa Schwemin volunteered to design and manage a new UPHA website or update & maintain the current website. After some more discussion regarding whether or not the “ UPHA” name would be taken already or if we could do a Yahoo or Facebook website, it was decided to cancel the current website and both Carissa and Amanda will check into the cost and/or availability of the UPHA name and report back at the next meeting. Karen will let Brandi know to cancel the current UPHA website. Motion was made by Joyce to cancel the current website, second by Andi, motion carried. 12. HELMET RULEMontana Lotterman commented that she’d like to see the helmet rule dropped and leave it optional for the rider. Discussion followed regarding insurance liability issues and the importance of wearing a helmet for overall safety reasons. Decided to leave the helmet rule as is: Mandatory for riders 18 & under. That concluded the agenda items up for discussion/voting. The floor was then opened up for any members who had any other suggestions or additions or deletions. Madeleine suggested deleting the Lead Line Trail class as it takes time to set up and get every rider through the class. Cameron Calderwood commented that she started out in lead line and lead line trail and she felt it was easier for the young kids. It was decided to leave it as is but to try to make it as similar to mini trail as we can for ease up set up time. Andi commented that she received letters from 2 different judges from the 2009 show season stating they felt we should re-think our rule for the Horsemanship & Equitation classes to shorten up the day. Currently, we require a pattern and both ways of rail work; it was suggested we require a pattern and one way of rail work. Andi made a motion to change the rule, require a pattern and one way of rail work, judges discretion as to pattern first or last, second by Ray Meyer, motion carried. Andi relayed a suggestion from a non-present member of possibly changing the age groups. Janece felt that we’ve changed the age groups too many times and should leave as is. Robyyne suggested we try to keep the age groups as consistent with local fair age groups and Terri Clark agreed. After lengthy discussion, it was decided to leave as is for now. Cindy brought up the suggestion of having Trail class held in a different location and possibly appointing someone to judge the class to try and shorten up the day also. Judy felt that we’ve tried this before and some show grounds don’t have adequate space to set up in a different location. Decided that if it can be set up in a different location without any one practicing, that will work but will be judged by the hired judge. No motion made. Terri Clark asked if individual classes can be sponsored and Laurie Samppala explained that it is up to the individual club to seek their own sponsors to cover costs for award. Robynne pointed out that if we are having a UPHA Members Show, I should be voted on. Motion made by Terrie Clark to have a Members Show, second by Norm, motion carried. President Judy Nelson, then asked if anyone had anything else up for discussion. General voting done. (4:15 p.m.) Before the voting for officers will proceed, Judy explained that Joyce Hoskins, on the ballot for an alternate, will not be able to fulfill the obligation and to please remove her from the ballot. Judy also asked everyone to please remove her name from the ballot as she will not be able to make Sunday afternoon meetings. Janece also then explained that we need 7 Directors for tax purposes and for our non exempt status. It was suggested by Judy that of the alternates on the ballot, to pick the highest votes as the 7th director, all agreed. Jackie Hurley made a motion to change the ruling to 7 directors, second by Norm, motion carried. Judy also reminded everyone present that you MUST be a paid UPHA member and 18 years and older to vote. The ballots will be turned in to one person chosen by the president for tallying . VOTING FOR UPHA 2010 DIRECTORS & ALTERNATES President – Lisa Anderson Vice President – Karen Hendrickson Secretary – Andi Goriesky Treasurer – Taana Kallinen Point Secretary – Jackie Hurley Assistant Point Secretary – Robyyne Woodaz Alternates are as follows: Cindy Johnson Bobbi Meyer Joyce Meyer Norm Johnson Madeleine Zimmerman Tammy Carello The 7th Director will be Cindy Johnson. Joyce Meyer made a motion to destroy the ballots, second by Karen, motion carried. Motion to adjourn the meeting by Karen Hendrickson, second by Terri Clark, motion carried. Meeting adjourned at 4:40 P.M. The next UPHA meeting will be January 3rd, 2010 at Wahlstroms Restaurant in Marquette at 2:00 pm E.S.T. Respectfully submitted, Andi GorieskyUPHA Secretary
UPHA DIRECTORS MEETING
SATURDAY OCTOBER 17th, 2009
The meeting was called to order by President Judy Nelson prior to the Annual Awards Banquet at 5:17 pm. Directors and Alternates present were Judy Nelson, Karen Hendrickson, Andi Goriesky and alternates Jackie Hurley and Janece Hanycz.
Minutes were read from the previous meeting on July 11th, motion to approve by Karen, second by Judy, motion carried.
Janece presented the treasurers report showing an ending balance in the treasury of $3583.95.Jackie brought up the expense of the rental of the UP State fairgrounds for our show in July and Judy brought up the rate of the Sunday judge in Escanaba also; discussion followed. Jance also brought up that we have not yet been presented with a bill from the youth group who cleaned stalls in Escanaba. Judy made a motion to accept the treasurers report, second by Karen, motion carried.
Jackie Hurley mentioned that prior to the awards presentation this evening, she would like to say a few words regarding the November annual meeting and the voting process and if anyone would like to still nominate tonight they can. Discussion followed then who will present trophies tonight and who will announce, decided the President should actually present and shake hands and Andi will announce, door prizes to follow.
Motion to adjourn by Karen, second by Judy, motion carried. Meeting was adjourned at 5:52 p.m.
Respectfully,
Andi Goriesky
Minutes were read from the previous meeting on July 11th, motion to approve by Karen, second by Judy, motion carried.
Janece presented the treasurers report showing an ending balance in the treasury of $3583.95.Jackie brought up the expense of the rental of the UP State fairgrounds for our show in July and Judy brought up the rate of the Sunday judge in Escanaba also; discussion followed. Jance also brought up that we have not yet been presented with a bill from the youth group who cleaned stalls in Escanaba. Judy made a motion to accept the treasurers report, second by Karen, motion carried.
Jackie Hurley mentioned that prior to the awards presentation this evening, she would like to say a few words regarding the November annual meeting and the voting process and if anyone would like to still nominate tonight they can. Discussion followed then who will present trophies tonight and who will announce, decided the President should actually present and shake hands and Andi will announce, door prizes to follow.
Motion to adjourn by Karen, second by Judy, motion carried. Meeting was adjourned at 5:52 p.m.
Respectfully,
Andi Goriesky
Directors Meeting
July 11, 2009
The UPHA directors called a special meeting, after the members show on July 11, 2009. Meeting was called to order 7:45 p.m. Directors and alternates present were; Judy Nelson, Andi Goriesky, Karen Hendrickson, Janece Hanycz, and Jackie Hurley.
Jackie Hurley brought up the fact that a few hundred point awards had been missed over the past few years and wondered if those could be ordered and presented at the year's banquette. All agreed to go ahead and do so. Next we discussed who will order year end awards and versatility awards. Judy agreed to order year end trophies and/or gift cards from Circle M Country. Andi agreed to contact versatility winners and order versatility awards. Janece agreed to do third place certificates. Andi also agreed she will amke reminder invitations for each place setting at the banquette. reminding members of our annual UPHA general membership meeting. Discussion followed of when and where to hold our annual meeting. It was decided that Marquette was the central location for most members. Directors decided upon Saturday November 21st at 2pm Est. Andi will contact Wahlstroms to make reservations.
Karen made a motion to adjourn. 2nd by Judy, motion carried. Meeting adjourned at 8:05 pm.
Jackie Hurley brought up the fact that a few hundred point awards had been missed over the past few years and wondered if those could be ordered and presented at the year's banquette. All agreed to go ahead and do so. Next we discussed who will order year end awards and versatility awards. Judy agreed to order year end trophies and/or gift cards from Circle M Country. Andi agreed to contact versatility winners and order versatility awards. Janece agreed to do third place certificates. Andi also agreed she will amke reminder invitations for each place setting at the banquette. reminding members of our annual UPHA general membership meeting. Discussion followed of when and where to hold our annual meeting. It was decided that Marquette was the central location for most members. Directors decided upon Saturday November 21st at 2pm Est. Andi will contact Wahlstroms to make reservations.
Karen made a motion to adjourn. 2nd by Judy, motion carried. Meeting adjourned at 8:05 pm.
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